Front of House & Office Coordinator
Location: Dublin
Job Type: Permanent, Full-Time
About EHS International
EHS International is one of the fastest-growing providers of Environmental, Health & Safety consultancy, training and compliance services across Ireland and the UK. As our business continues to expand, we are seeking a professional, organised and customer-focused Front of House / Office Coordinator to join our team.
This is a key front-of-house position that plays a key role in creating a positive first impression for clients, visitors and colleagues. The successful candidate will be responsible for ensuring the smooth day-to-day operation of our reception area while providing administrative support across the business.
Key Duties & Responsibilities:
· Act as the first point of contact for all visitors, clients and suppliers, delivering a professional and welcoming experience.
· Manage incoming telephone calls, emails and enquiries, directing them to the appropriate department or team member.
· Coordinate meeting room bookings and prepare meeting spaces as required.
· Provide administrative support including document preparation, scanning, printing, filing and data entry.
· Upload, maintain and organise records within company systems, including CRM and document management platforms.
· Support the administration of training courses and events, including room preparation and hospitality arrangements.
· Maintain a clean, organised and professional reception and office environment.
· Monitor and replenish office, kitchen and stationery supplies, coordinating orders when necessary.
· Assist with incoming and outgoing post, deliveries and courier services.
· Support wider office administration projects and provide assistance to colleagues across departments as required.
· Ensure compliance with company procedures relating to data management, confidentiality and office operations.
· Assist with office opening and closing procedures when required.
Skills & Experience:
· Previous experience in a receptionist, front-of-house, customer service or office administration role.
· Excellent verbal and written communication skills with a professional and friendly manner.
· Strong organisational and time-management abilities, with the capacity to manage multiple tasks effectively.
· High level of attention to detail and accuracy in administrative work.
· Proficient in Microsoft Office applications, including Outlook, Word and Excel.
· Comfortable learning and using CRM, document management and cloud-based business systems.
· Ability to work independently, prioritise workload and use initiative.
· Strong interpersonal skills with the ability to build positive relationships with clients, visitors and colleagues.
· Professional appearance and approach, with a commitment to delivering excellent customer service.
· Flexible, proactive and willing to support the wider team in a fast-paced environment.
What We Offer:
· Permanent role within a growing and ambitious organisation.
· Supportive and collaborative working environment.
· Opportunities for professional development and progression.
· Competitive salary package.
· The opportunity to be part of a company committed to workplace excellence and continuous improvement.
If you are passionate about delivering great customer service, thrive in a professional front-of-house fast paced environment, and believe your experience aligns with this opportunity, we would love to hear from you.
To apply, please submit your application today or contact Sam Sullivan at [email protected] or 085 714 1475 for a confidential discussion.
Pay: €30,000.00-€40,000.00 per year
Benefits:
- Bike to work scheme
- Company events
- Company pension
- Employee assistance program
- On-site parking
- Profit sharing
- Sick pay
Work Location: In person
