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Commercial Negotiation and Execution - Analyst Transaction Support

SMBC Aviation Capital -
Dublin, County Dublin

Apply Now

Job details

21 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
English
Administrative experience
Analysis skills
Communication skills
Negotiation
Time management

Full job description

Vacancy type

Lateral

Business area

Commercial Negotiation & Execution

Location

Dublin

Intake year

2026

Description

Team & Role Overview

The Commercial Negotiation & Execution (CNX) function forms an integral part of the delivery of our commercial strategy and management of our customers’ needs.

Delivering for our customers is at the heart of our business and our CNX function has a broad remit from leading the negotiation, project management and execution of the various contracts for all transactions undertaken by SMBC AC including leasing, trading, restructuring, OEM procurement and capital markets, managing post-delivery activity and customer relationships through to managing closings and document management.

This role, reporting to an EVP/SVP in the CNX function and located in Dublin, requires the provision of general administrative assistance to the busy, client facing, professionally qualified CNX function, ensuring that (i) support is provided so that necessary approvals are efficiently obtained (ii) there is timely and orderly co-ordination, liaison and support with regard to the payment of invoices (iii) your colleagues can get the right information at the right time as well as (iv) supporting projects and initiatives designed to improve the efficiency of our operations and the level of service we can deliver to our customers and Deal Teams.

The CNX function reports to the Chief Commercial Officer and together with Airline Marketing, Aircraft Trading, Procurement, Technical, and Portfolio Risk Management, forms Team CCO.

Core Responsibilities

CNX works extensively with partner law firms in multiple jurisdictions. Ownership and oversight of the processing of all legal invoices relating to both owned and managed aircraft and fostering a close relationship with the finance department to streamline invoices processing is core to this role.

Legal invoice cost reporting and analysis using a range of metrics including preparation of actual versus budget reports and analysis of legal costs incurred across different categories on a regular basis.

Acting as point person for relationship law firms to report on outstanding invoices.

Coordination, planning and management of internal and external meetings, both recurring and ad hoc including, inter alia, law firm visits.

Coordination and update of training materials for CNX and ensure the CNX Induction modules remain live and current. Coordination of new joiner’s induction programme.

Support periodic reporting obligations, as required e.g. covenant compliance and internal audits.

Keep (i) Approved Counsel List (Lead and Local), (ii) approval records & (ii) Engagement Letters up to date. Ensure documents are correctly uploaded and provide periodic reporting to EVPs, Head of CNX and CLO.

Coordination and live maintenance of a Jurisdictional Information database including uploading and maintenance of associated documentation and annual update of panel firm reporting on jurisdictional matters.

Provide support to CNX colleagues based in overseas location with tasks that have to be done in Dublin

Oversee and coordinate the efficient completion of document execution and corporate approvals.

Provide VISA application and other bespoke travel support to CNX colleagues.

Assist in presentation preparation such as Excel, Word, PowerPoint, etc

Ad hoc duties as required.

Qualifications & Experience

Strong administrative skills.

Comfortable working with numbers and in particular excellent financial reporting and analysis skills.

Ability and flexibility to work in a fast paced, dynamic team environment.

Strong, proven MS skills essential (particularly, PowerPoint and Excel),

Excellent time management, organisational and problem-solving skills.

A high level of interpersonal and communication skills, a fluent English speaker with excellent oral and written skills.

Ability to multi-task, prioritise & manage deadlines and targets.

Excellent attention to detail and accuracy.

Work well as a team player.

Prior experience of corporate environment and/or office administration and procedures is an advantage but not essential.

Critical behaviours

These embody our culture and are central to how we work together at SMBC Aviation Capital:

Respect: Two-way communication: listen intently, give quieter voices a platform and be conscious of tone. Respect people’s time and be flexible in accommodating others.

Trust: Create a psychologically safe space. Do what you say you will do, when you say you will do it. Be honest, communicate openly and be respectful of each other’s needs.

Integrity: Always do what is right including when no one is watching; treat people with respect and kindness; be self-aware, compassionate and embrace diversity.

Connect: Collaborate to unleash the full potential of our diverse talent. Respect each other’s expertise and perspective and welcome challenge. Foster an inclusive and fun environment where accomplishments are recognised and take pride in winning together.

Adapt: Be brave and curious – anticipate the future and be proactive. Have a ‘why not’ attitude, learn from previous experiences. Call out bureaucracy when it is evident in a process or way of working. Be agile to meet and exceed our customers’ needs. Demonstrate resilience and support each other.

Achieve: Take accountability and ownership to deliver results, be ambitious and take pride in everything we do. Set each other up for success and share insights. Do what it takes to drive positive change and seek opportunities to innovate and grow our business and people.

Take your career to new heights – come join us at SMBC Aviation Capital

We are a fast paced, growing business with a focus on excellence where a world of opportunity awaits candidates with the right attitude and ambition.

Through the SMBC Aviation Capital People Commitment we offer a comprehensive suite of benefits, aligned to your needs as you move through different career and life stages. The SMBC AC People Commitment also includes our people-led culture; reward & recognition; along with our learning, wellbeing, inclusion, engagement, and CSR initiatives. In return, we ask you to bring your ambition and commitment to your work here at SMBC AC to mutually create an exceptional employee experience.

Our workplace is one where diversity is welcome, and people of all backgrounds are supported to be at their best. We are an equal opportunities employer and strive to build an ever-inclusive work environment. We are committed to providing reasonable accommodations for applicants and employees. Should you have a reasonable accommodation request please reach out to us at [email protected]

Apply Now

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administrative officer jobs

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