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Finance & Office Administrator

Checkback International
Remote

Quick apply

Job details

Part-time | Full-time
5 hours ago

Benefits

Work from home

Qualifications

Customer service
Accounting software
Xero
QuickBooks
Bookkeeping
Communication skills

Full job description

Role Overview

We are seeking a meticulous, highly organised, and proactive Finance and Office Administrator to join our growing team. This is a remote role requiring excellent attention to detail and strong communication skills. Similar to a junior-level personal assistant, the position focuses heavily on core bookkeeping, with secondary support in office administration and marketing.

We are offering this as a part-time remote position (25 hours per week, Monday to Friday). However, we are fully open to making this a full-time role immediately for the right candidate. For a part-time hire, there is massive potential for the role to naturally scale into a full-time position as the business develops and you take on more capacity.

Key Responsibilities

Core Bookkeeping & Finance (Primary Focus):

· Raise, process, and issue accurate customer invoices promptly.

· Monitor outstanding invoices and professionally handle payment follow-ups/collections.

· Maintain accurate financial records, tracking spreadsheets, and supporting documentation.

· Assist with payment reconciliations and identify unmatched transactions.

· Set up and maintain customer/supplier records within QuickBooks and internal systems.

Office Administration & Client Care (Secondary Focus):

· Act as a key point of contact for customer service, answering calls, and managing straightforward enquiries via email and phone.

· Monitor shared inboxes to ensure prompt correspondence or internal escalation.

· Support wider operational, data entry, and project-related tasks.

· Provide ad hoc marketing and social media support when capacity allows (or upon moving full-time).

Marketing & General Business Support (Growth Area):

· Provide occasional administrative support with marketing campaigns and promotional activities.

· Assist with scheduling social media content and responding to basic online enquiries.

· Help update the company website, customer databases, or marketing information.

· Support ad-hoc projects and business growth initiatives as required.

Skills, Experience & Attributes

Background: Prior experience in bookkeeping, accounts administration, or a similar junior PA/administrative role is highly desirable.

Software: Hands-on experience with QuickBooks, Xero, or similar accounting software is a major advantage. Competency with spreadsheets and MS Office is required.

Meticulous Nature: Exceptional attention to detail and a reliable, accurate approach to managing financial data.

Communication: Excellent written and verbal communication skills with a friendly, professional approach to customer service.

Adaptability: A positive attitude with the flexibility to jump into different business areas as the role evolves.

Benefits:

Work from home

Application question(s):

Are you authorised to work in the UK?
Are you authorised to work in Ireland?

Work Location: Remote

Quick apply

Refine Your Search

secondary project jobs

Finance & Office Administrator

cGMP Production Manager

Clinical Nurse Specialist Medical Oncology - Limerick Cancer Centre

Electrical Maintenance Engineer (Senior Authorised Person)

Mechanical Stress Engineer

Clinical Nurse Specialist Radiation Oncology - Limerick Cancer Centre

Control & Protection Engineer

Principal Engineer - Data Centres (HV Substation Design) - ROI

Steel Fabricator/Welder

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