The Royal College of Physicians of Ireland is a postgraduate medical training college dedicated to ensuring that doctors have the skills to provide patients with the best possible care. Founded in 1654, the college supports doctors to enhance their skills, competencies, and professionalism throughout their working lives.
Through its Faculties and Institutes, The Royal College of Physicians of Ireland, offers medical training programmes, examinations, diplomas, and educational courses to equip doctors with the skills and knowledge they need to care for patients and run safe and efficient healthcare systems. It also offers a range of educational diplomas and courses for learners in the wider healthcare sector.
Role: Faculty Liaison Officer
Contract: Permanent
Salary: €42,500
Closing date: 11 August 2026 at 16:00
The Faculty Liaison Officer reports to the Faculties Manager and acts as a key point of operational, financial, governance and stakeholder support across the College’s Faculties and Institutes. The role deputises for the Faculties Manager on day-to-day operational and Faculty Officer matters as required.
Post Summary
The Faculty Liaison Officer supports the operational, financial, engagement, communications and governance activities of the RCPI Faculties. The role is responsible for the coordinated delivery of governance support, stakeholder and sponsorship engagement, communications coordination, financial administration, data management, and digital administration activity across the Faculties of the College. The post ensures effective governance processes, strong Faculty engagement, high-quality communications, accurate Faculty data, sound financial administration, and consistent operational delivery across an increasing portfolio of cross-Faculty and cross-organisational projects. The role also supports continuous improvement through structured processes, digital literacy, and the appropriate use of systems, reporting, and automation tools, and acts as the Faculties’ nominated point of contact for a number of College-wide platforms and initiatives.
Contract
Permanent
Key Responsibilities
Stakeholder Engagement, Communications & Faculty Support
- Supporting positive working relationships with Faculty Boards, Members, Fellows, sponsors, and wider College stakeholders through responsive and professional engagement.
- Coordinating Faculty communications activity, including newsletters, updates, invitations, and event-related communications, ensuring alignment with organisational tone, standards, and approval processes.
- Supporting Faculty visibility and engagement through the maintenance of Faculty web content and digital presence, monitoring engagement metrics and recommending improvements where appropriate.
- Assisting in the coordination of Faculty events and sponsorship activity in line with College policy, including working with the Events team on sponsorship policy and delivery, and maintaining accurate records and post-event reporting.
- Coordinating Fellowship invitations end-to-end, having taken ownership of this activity from
Business Development.
- Providing full Faculty Officer cover as required, including hosting and on-the-day attendance at meetings and events to cover annual leave and other absences.
- Attending symposiums and conferences on the day, providing cover where required and managing on-the-day delivery of sponsorship arrangements.
- Supporting the planning and delivery of the annual Intern Open Day, including budget management, catering, staffing coordination, and project plan delivery.
- Acting as a secondary point of contact for Faculty stakeholders in the Faculties Manager’s absence.
Governance
- Ensuring the effective operation of Faculty Boards, Committees, and governance structures, including meeting coordination, agenda preparation, documentation, minute-taking, and follow-up actions.
- Contributing to governance reviews, annual reporting, and the identification and escalation of risks, inconsistencies, or gaps as appropriate.
- Supporting consistency of governance approaches, templates, and reporting across Faculties, including reviewing Faculty Standing Orders for commonality and maintaining a consolidated review and renewal timeline.
- Developing and maintaining induction materials for new Faculty Board and Committee members.
Finance & Resource Coordination
- Raising and tracking Purchase Orders (POs) for Faculty activity, liaising with the Finance team on processing, queries, and reconciliation.
- Coordinating and managing the monthly Operations meeting, including agenda preparation, actions, and follow-up.
- Day-to-day management of the Hoggan Room, including bookings and scheduling conflicts.
- Supporting Faculty budget monitoring and variance reporting, working with the Faculties Manager and Finance team.
Data, Digital Working & Reporting
- Taking ownership of Faculty-level data accuracy, working with relevant teams to ensure integrity, consistency, and appropriate governance of records.
- Leading data quality improvement and clean-up activities – including the data clean-up project across Mailchimp and Quercus – and producing regular engagement and activity reports to support planning and decision-making.
- Supporting the adoption and effective use of digital systems, reporting tools, and automation processes that improve efficiency, consistency, communication, and service quality across Faculties.
- Acting as the Faculties’ point of contact for the Connect platform, liaising with the Faculty Manager on related queries and updates.
- Acting as the Faculties’ point of contact for AI tools and initiatives, supporting awareness and adoption across Faculty teams.
- Acting as a data protection champion for Faculty-held data, working with the Data Protection Officer as required.
Projects & Operations
- Supporting Faculty Boards, Committees, and events, ensuring strong logistical and administrative delivery.
- Maintaining and coordinating Standard Operating Procedures and annual timelines for core Faculty activities, identifying common processes and supporting consistency across Faculties.
- Assisting with meeting room bookings, calendars, and operational logistics.
- Contributing to and supporting delivery of cross-organisational projects, including the Referral Project and the Culture Project.
- Coordinating event-day staffing (including interns and temporary staff) during high-volume periods such as the Intern Open Day and symposiums/conferences.
- Supporting cross-functional projects and initiatives more broadly as required.
- A relevant third-level qualification or equivalent professional experience.
- Experience working in a governance, communications, operational, or stakeholder-focused environment, ideally including financial administration (e.g. purchase order or budget processes).
- Experience supporting or coordinating cross-functional or organisation-wide projects.
- Strong organisational, interpersonal, communication, and analytical skills, with the confidence to operate with a degree of autonomy.
- High standards of attention to detail and confidence working with digital systems, reporting tools, and data.
- Experience supporting stakeholder engagement and working across multiple teams or priorities desirable.
Competencies
- Stakeholder Engagement
- Communication and Digital Skills
- Planning and Organisation
- Governance and Continuous Improvement
Role Development and Future Scope
As Faculty activity continues to evolve, the Faculty Liaison Officer will play an increasing role in embedding governance consistency, strengthening data and financial insight, and supporting efficient ways of working across a growing portfolio of cross-organisational projects. Future scope may include enhanced governance standardisation, improved reporting and budget tracking, formal line management or supervision of event-day/intern resource, and continued contribution to digital and AI-enabled improvement initiatives.
Leave: We offer 21 days annual leave with an additional 3-4 college days as well as long service leave to all employees. We also provide support for staff with Maternity, Sick, Parents, and Parental leave.
Wellbeing: An Employee Assistance Programme with Spectrum Life is available to all staff members as well as annual flu vaccine.
Flexible Hybrid working model: The RCPI offer a flexible 35-hour-a-week hybrid working model for all employees from their start date, giving staff the autonomy to work from home combined with time spent onsite.
Pension: A defined contribution pension scheme of 1.5% Employee contribution and RCPI contribution from commencement date with an increase after 18 months
Flexible Benefit: Pro-rata €1,500 annual flexible benefit upon completion of a successful probationary period.
Life Assurance: 4 times your annual salary.
Learning & Development: We offer CPD options including study leave and access to our internal LMS Training system.
Diversity and Inclusion: RCPI recognises the importance of equality, diversity, and inclusion. We were recently awarded a Silver accreditation from Investors in Diversity. We are an open and inclusive organisation that celebrates and welcomes diversity. We lead initiatives that support, promote and demonstrate a culture of mutual respect, inclusivity, and diversity, as outlined in our Diversity and Inclusion policy.
The Royal College of Physicians of Ireland is an inclusive employer and in line with our policies you are invited to disclose any reasonable accommodations you require for applying, interviewing or working with RCPI. Please be assured this information will be treated as confidential and not used for the purpose of selection. If you have any queries, please contact Suzann Donnelly at [email protected].
The Royal College of Physicians of Ireland is a postgraduate medical training college dedicated to ensuring that doctors have the skills to provide patients with the best possible care. Founded in 1654, the college supports doctors to enhance their skills, competencies, and professionalism throughout their working lives.
Through its Faculties and Institutes, The Royal College of Physicians of Ireland, offers medical training programmes, examinations, diplomas, and educational courses to equip doctors with the skills and knowledge they need to care for patients and run safe and efficient healthcare systems. It also offers a range of educational diplomas and courses for learners in the wider healthcare sector.
