Access to Care Advisor Theatre - UPMC Aut Even Hospital, Kilkenny
Location: Aut Even Hospital
Job type: Permanent
Overview of role:
To provide an administrative function to the ward area, supporting nursing and medical staff in the smooth day-to-day running of the ward area. Meet and greet visitors and patients.
Primary Duties and Responsibilities:
Key Responsibilities:
Theatre Rota
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Setting up Theatre Sessions for each Consultant for the year ahead onto the Theatre Rota
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Maintaining updates to the Theatre Rota received from Theare Manager, Consultants and Consultant Secretaries and other relevant stakeholders with regards extra lists, cancelled lists and also Consultant holidays
- Setting up of all Theatre Sessions on the Patient Management System
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Maintaining updates from the Theatre Rota to the Patient Management System
Weekly Hospital On Call Rota
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Liaise with all relevant departments to obtain On Call Rota Information for the current week.
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Email to relevant departments
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Ensure updates and changes are made and re circulated by email to the relevant departments
Other Duties:
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Liaise weekly with Anaesthetic Providers with regards Theatre Rota and furnishing copies of Theatre Lists for the following week.
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Weekly Ortho Implant Ordering.
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Theatre Staff Time Sheets to Payroll twice monthly.
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Management of the Time and Attendance System for the department.
- Monitoring and ordering of stationary for the theatre department.
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Admin duties for the department including telephone messages, photocopying, faxing, emailing, laminating, binding as required.
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Daily processing of charts for Local Anaesthetic patients from Day Surgery Unit
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Administration Quality Checks
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Posting of completed Discharge Summaries to GP’s
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Returning charts to Medical Records or Relevant Consultant Secretaries if required
Personnel
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Follow uniform policy reference
General
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Through the course of the working day or week there maybe a requirement to work in other areas of the hospital in line with patient requirements as requested by your line manager/deputy or nurse management.
- Staff must produce satisfactory documentary evidence of all training and experience claimed by them, if required to do so by the organisation.
- To respect the organisational values of the Hospital.
Quality & Safety – Safe Culture
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Quality and Safety are rooted in the daily work of all individuals at UPMC. As an employee you are required to actively participate throughout your working day in pursuit of excellence.
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You are required to work in conjunction with your line manager in the planning, monitoring, analysing and improvement of all quality programmes.
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Participate in the development of performance indicators in conjunction with your department manager and the business objectives.
- Initiates, participates in and evaluates audit according to JCI, Hospital policy and Lean requirements under the guidance and supported by an audit lead.
Health & Safety
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UPMC employees are required to ensure that they take reasonable care to protect their own safety, health and welfare and that of any other person who may be affected by their acts or omissions.
- Employees must co-operate with UPMC to ensure safety, health and welfare at work and report anything potentially dangerous at work of which they become aware. Staff are expected to abide by guidelines/policies and all Incidents and near misses.
- All employees are required to attend an education sessions on Fire Health & safety on an annual basis.
Information Governance
In the course of your employment you may have access to, or hear information concerning the medical or personal affairs of patients and / or staff. Such records and information are strictly confidential, unless acting on the instructions of an authorised officer, on no account must information concerning staff or patients be divulged or discussed except in the performance of normal duty. In addition records must never be left in such a manner that unauthorised persons can obtain access to them and must be kept in safe custody when no longer required.
Qualifications & Experience:
Experience:
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Knowledge of general office procedures is essential.
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A minimum of two years relevant work experience
Job Specific Competencies and Knowledge:
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Have excellent administrative and organisational skills.
Personal Competencies:
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Have excellent interpersonal skills and the ability to communicate effectively with management, consultant staff, staff, patients, public and outside agencies.
This job description is intended to be an outline of the areas of responsibility. As UPMC and the post holder develop, this job description may be subject to review in light of the changing needs of the business.
Equal Opportunity Statement and Benefits
UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues.
Benefits – Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66.
Performance and Recognition – Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.
Work-Life Balance – Enhanced annual leave up to a maximum of 27 days. Flexible working opportunities to support you to work around external family commitments.
Development and Career Opportunities – Opportunities for each employee to reach their career goals through continued learning and/or advancement.
About UPMC
UPMC is a renowned multinational academic medical centre committed to delivering people-focused care that’s close to home. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC shapes the future of health through clinical and technological innovation, research and education. UPMC expands its expertise globally, bringing world-class care across continents through its UPMC International division — an owned and operated network of hospitals and ambulatory care centres in Italy, Ireland and Croatia. UPMC International brings new access to the signature specialty services of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others to more people in more places around the world.
In Ireland UPMC has provided high-quality healthcare in the South East since 2006. UPMC’s operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in Clane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available at the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations in Waterford and Cork, UPMC The 4th Practice in Mallow, and across UPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, and Mayo. UPMC has also established a nationwide Concussion Network. UPMC's Global Technology Operation Centre is based in Kilkenny.
