Applications are now invited for the following position:
Human Resources Administrator
(Full-time, specified purpose contract)
The successful applicants must, among other criteria:-
Have a minimum of two years general HR administration experience, not limited to recruitment administration.
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At least one year of specific recruitment administration experience
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Have experience in interviewing as part of the overall selection process
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Ideally hold or be actively working towards a qualification in Human Resources, leading to accreditation by the CIPD
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Have the ability to prioritise own workload within a busy department and work on own initiative, as well as a member of the HR team.
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Have excellent organisational & planning skills.
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Have strong communication/interpersonal skills both written and verbal.
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Be confidential, discreet and professional at all times.
Informal Enquiries to:
Dominique Smith, Assistant HR Manager
Tel: 01 2493647
Email:
[email protected] or
Mairéad Flanagan, Director Human Resources
Tel: 01 2493550
Email:
[email protected]
Please note that if you are viewing this advert via Irish jobs, the contact details for informal enquires above are not visible as Irish jobs do not allow telephone numbers or emails to be present in adverts. However, these details are visible in the advert on the St Patrick’s website in the career vacancies section.
Applications in the form of covering letter and Curriculum Vitae should be made by
Friday 17th July 2026.
Panels may be formed from which future positions may be filled
St. Patrick's Mental Health Services is an equal opportunities employer
Please note that while we seldom work with recruitment agencies, on the rare occasions we specify that we will accept CVs from recruitment agencies, it is only from those who engage in ethical practice. We do not expect recruitment agencies to charge candidates for placements, and do not condone this behaviour as it is not accepted practice.
Job Description
About the organisation
St Patrick's Mental Health Services (SPMHS) is Ireland's largest independent, not-for-profit mental health service. We are dedicated to providing the highest quality mental healthcare, to promoting mental health awareness, and to advocating for the rights of those experiencing mental health difficulties.
We employ over 700 staff across our services. We hold our staff in high esteem and regard them as our most important asset, enabling us to fulfil our mission. We strive to create and maintain a forward-looking environment where our staff can be innovative and experience satisfaction in their work. We are committed to ensuring the ongoing development of our staff.
SPMHS core values
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Human Rights – supporting dignity, choice and voice
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Quality Care – excellence in service delivery and collaboration
The role
Human Resources Administrator
1.0WTE Full time, Specified Purpose
St Patrick’s Mental Health Services seeks a Human Resources Administrator to work as a member of the HR team in St Patrick’s Mental Health Services to ensure a high-quality service.
The HR Administrator will report to the HR Manager.
The standard working week applying to the post is 35 hours per week.
The benefits
By joining us, you become part of Ireland’s largest independent, not-for-profit mental health service provider, bringing lots of opportunities for your career. We offer you many employee benefits, including:
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A competitive salary range: €37,277 - €55,398, dependent on experience
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The annual leave associated with the position is 25 days
- Pension scheme
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Ongoing training
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Paid study leave and funding for further education
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Support for career advancement and professional development
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Subsidised canteen and onsite gym
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Central locations
- Bike to Work and TaxSaver Commuter Ticket schemes
Location
St Patrick’s Mental Health Services (SPMHS), incorporating St Patrick’s University Hospital, James’s Street, Dublin 8; St Patrick’s Hospital, Lucan; Willow Grove Adolescent Unit, James’s Street, Dublin 8; and the Dean Clinics.
The HR Administrator position is a hybrid role and the role requires the successful candidate to come onsite to St Patrick’s University Hospital in Dublin 8, incorporating St Patricks Hospital Lucan and all SPMHS Dean Clinics as operationally needed.
Duties:
- Administration of aspects of Human Resources function including recruitment, health & safety, training & development, absence management, performance management & development, grievance & disputes, and other ad hoc HR duties as required.
- Assuming responsibility for the full recruitment and selection lifecycle for allocated recruitment competitions which includes; liaison with recruiting manager and applicants,scheduling interviews, HR representative on interview panels, preparation of interview documentation,offer of employment and post interview onboarding administration.
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Providing support in relation to the organisation of training and development as required, including managing and reporting on mandatory training records for all staff, liaising with internal and external training providers and processing and tracking staff training and further education funding applications.
- Responsible for managing departmental data and producing reports.
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Dealing with day-to-day queries, e.g. request for letters confirming employment.
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Maintaining a comprehensive filing system of all staff in specified departments- both electronic and physical as required
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Assisting with the administration of computerised HR systems and ensuring all computerised HR records are kept up to date.
- Completing and/or assisting with various HR projects as may be assigned
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Participating in learning and development activities
- Acting within the parameters of the role and escalating issues/queries as necessary
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Liaising with other departments, managers and/or supervisors as necessary to carry out duties.
This Job Description is not intended to be a comprehensive list of all duties. The person appointed may be required to perform other duties as appropriate which may be assigned to him/her from time to time and to contribute to the development of the position
PERSON SPECIFICATION
Human Resources Administrator
(Full time, Specified Purpose contract)
Candidates must have:
Qualifications and/or experience
- A minimum of two years general HR administration experience, not limited to recruitment administration.
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At least one year of specific recruitment admin experience
-
Experience in interviewing as part of the overall selection process
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Ideally hold or be actively working towards a qualification in Human Resources, leading to accreditation by the CIPD.
Skills, Competencies and Knowledge-
Proven ability to prioritise own workload within a busy department and work on own initiative, as well as a member of the HR team.
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Excellent organisational & planning skills.
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Proven ability to deal with a varied and demanding role.
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Excellent communication/interpersonal skills both written and verbal.
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Confidential, discreet and professional at all times.
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Experience maintaining databases.
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Experience in document control and management.
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Professional and courteous telephone manner.
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Self-motivated.
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Systemic in approach to duties, as well as clear, focussed in thinking.
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Excellent knowledge of computer programmes including MS Office Suite and Outlook.
Note: All above criteria are deemed to be essential, unless otherwise specified
BASIC TERMS AND CONDITIONS OF EMPLOYMENT
Human Resources Administrator
(Full time, Specified Purpose contract)
Tenure: Full time, specified purpose contract, pensionable as below
Working Week: Monday to Friday, 9.00am – 5.00pm
Salary: The Salary for the position is depending on experience and will be based on the SPMHS Clerical Grade IV scale which ranges from €37,277 to €55,398.
Annual Leave The annual leave associated with the position is 25 days
Pension: All pensionable staff become members of the pension scheme upon commencement of employment. The scheme is a defined contribution scheme with a deduction from the salary of the employee of 4%. In respect of an internal appointment being made the individuals existing pension arrangements will continue.
Probation: The appointee will be appointed in a probationary capacity for the first six months during which time the job holder’s performance will be subject to ongoing review.
Any extension to or suspension of the period of probation will be in line with the European Union (Transparent and Predictable Working Conditions) 2022.17/
Health: The appointee must be fully competent and capable of undertaking the duties attached to the position and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.
Character: The appointee must be of good character
Retirement Age: Normal retirement age for employees is 66 years which at present is also normal pension age
