The Administrative Officer is a middle management position within the local authority and is assigned responsibility for the day-to-day administration and management of one or more sections or departments handling specific areas of the Councils activities, including the management of employees. The Administrative Officer is an operational team lead and a crucial level between frontline staff and senior management with responsibility for resource management and service delivery. Administrative Officers are expected to contribute to the development of strategic policies to guide the work of the Council.
The successful candidate will be expected to carry out duties set out below;
- To determine the nature, level and pattern of demand for the service in the function and to recommend both service level and strategic policy priorities to senior management;
- To implement the agreed strategies to meet and to expand or improve the range, quantity or quality of existing services and to recommend changes in strategies as required;
- To develop and maintain relationships with external agencies in accordance with policy and to ensure the agreements to co-ordinate work programmes are implemented;
- To achieve and maintain the productive association between elected representatives and the executive delivery of the service;
- To achieve and maintain similar co-operation with local development agencies in accordance with evolving policy on the integration of local government and local & community development;
- To identify and agree work programmes, targets and deadlines and ensure their subsequent implementation;
- To manage performance and to supervise multi-disciplinary staff up to the position/grade of Senior Staff Officer and analogous grades and to ensure the training and development of such staff;
- To build effective teams, develop motivation and commitment and maintain sound employee relations and morale as relevant, in accordance with good employment practice and relevant legislation;
- To deputise as required;
- To implement the systems necessary and co-ordinate the resources to support service delivery. This includes systems to manage finance and budgets and ensure value for money, to provide information on the pattern of demand and activity and to schedule work programmes;
- To undertake any other duties of a similar level and responsibilities as may be required from time to time.
Each candidate must, on the latest date for receipt of completed application forms:
Applicants for Panel A - Confined to the Local Authority Sector
- (a) be a serving employee of a local authority or a regional assembly and have not less than two years’ satisfactory experience in a post of Clerical Officer or analogous post,
- have satisfactory experience in administrative procedures, including adequate practical
experience in work of an executive nature, office organisation and control of staff.
Applicants for Panel B - Open Panel
- (a) Have obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five (5) subjects (or four (4) if Irish is included) from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme including Irish and/or English and one of the following: Mathematics, Accounting, Business Organisation or Economics,
(b) have obtained at least Grade C (or Honours) in Higher Level (or Honours) papers in three (3) subjects in that examination (or two (2) subjects if Irish and/or one of the following is included: Mathematics, Accounting, Business Organisation or Economics)
OR
- Have obtained a comparable standard in an equivalent examination, OR
- Hold a third level qualification of at least degree standard AND
- Have satisfactory experience in administrative procedures, including adequate practical experience in work or an executive nature, office organisation and control of staff.
- (a) be a serving employee of Galway County Council and have not less than two years’ satisfactory experience in a post of Clerical Officer or analogous post,
- have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organisation and control of staff.
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*Non-Irish Qualifications must be accompanied by a determination from Quality and Qualifications Ireland (QQI) to establish their comparability against the Irish National Framework of Qualifications, overseas qualifications must also be accompanied by a translation document.
Further Information is available in the Candidate Information Booklet available on our website.
