Find Site administrator Jobs in Dublin, D

Medical Secretary
Beacon Pain Management, DPC Group, Ireland —Sandyford, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Labour Agency Coordinator
Mercury Engineering —Dublin, County Dublin
- Microsoft Excel
- ERP systems
- No degree
Trading Administrator
Applegreen Stores —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Management
Quick apply
1d
Salesforce Administrator
Trulioo —Dublin, County Dublin
- Full-time
- Hybrid work
- Sales
- Salesforce
- Analysis skills
- Annual leave
10d
Identity & Access Management (IAM) Engineer
Workday —Dublin, County Dublin
- €70,200–€105,400 a year
- Full-time
- Computer Science
- AWS
- Analysis skills
6d
Junior Health and Safety Advisor
Remote Safety Administrator —Dublin, County Dublin
- English
- In-person
Contracts Administrator
AECOM —Dublin, County Dublin
- Full-time
- Communication skills
Facilities Technician
BidvestNoonan —DUBLIN 15, County Dublin
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
6d
IT Manager
D/RES Properties —Donnybrook, County Dublin
- Full-time
- Microsoft Access
- Computer Science
- Master's degree
Senior Document Controller
Turner & Townsend —Dublin, County Dublin
- Full-time
- Hybrid work
- Engineering
- Bachelor's degree
- Business
Quick apply
Business Development Manager
Uniserve (U K) Ltd —Dublin, County Dublin
- Full-time
- Sales
- Business development
- Referral programme
Quick apply
Supervisor, Depository Services
Citco —Dublin, County Dublin
- Full-time
- In-person
- Business
- Banking
Senior IT Infrastructure Administrator, Networking
Confluence Technologies —Dublin, County Dublin
- Full-time
- Hybrid work
- Scripting
- IT
- Python
- Annual leave
- Referral programme
Quick apply
Site Reliability Engineering Manager, Security - Apple Services Engineering
Apple —Dublin, County Dublin
- Computer Science
- Java
- Master's degree
12d
Purchasing Administrator
DID Electrical —Lucan, County Dublin
- Full-time
- Employee discount
Quick apply
3d
Customer Service Administrator - Healthcare
TCP Homecare —Dublin, County Dublin
- Full-time
- No degree
- Medical terminology
- Communication skills
- Annual leave
- Employee discount
Quick apply
3d
International Project Compliance Manager
Designer Group —Dublin, County Dublin
- Full-time
- Organisational skills
- Communication skills
Quick apply
Travel Manager
John Paul —Dublin, County Dublin
- Full-time
- Business
- Negotiation
Quick apply
7d
ADMINISTRATOR L3(CONTRACT)
Wipro Limited —Dublin, County Dublin
2d
Site Reliability Engineer
DOCOsoft —Clonskeagh, County Dublin
- Full-time
- Hybrid work
- Azure
- Scripting
- Communication skills
- Annual leave
Quick apply
7d

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Medical Secretary

Beacon Pain Management, DPC Group, Ireland
Sandyford, County Dublin

Quick apply

Job details

Full-time

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
English
Administrative experience
Organisational skills
Clerical experience
Medical terminology
Communication skills
Time management
Office experience

Full job description

About the Role

We are currently seeking to recruit a full-time Medical Secretary / Administrator to join our busy Pain Management Clinic. Our team consists of two Professors, one Consultant Doctor, one IT Specialist, and one Medical Secretary. Working alongside our existing Medical Secretary and clinical team, you will support the smooth running of the practice, managing appointments, patient records, correspondence, and day-to-day administration. This is a fast-paced role involving approximately 100 patient interactions per week and requires excellent organisational, communication, and patient-focused skills.

Our mission is to provide outstanding patient care in an environment where quality, respect, compassion, and professionalism are at the centre of everything we do.

Key Responsibilities.

Assist consultants with procedure scheduling, theatre bookings, and preparation of supporting clinical documentation.
Manage referral pathways, waiting lists, and appointment scheduling to maximise consultant availability and minimise scheduling conflicts.
Liaise with private health insurers to obtain treatment authorisations, procedure approvals, and support reimbursement processes.
Work closely with the Medical Secretary and clinical team to ensure efficient day-to-day clinic operations and participate in regular team meetings.
Support consultants in the preparation and distribution of clinic letters, reports, prescriptions, referrals and correspondence Identify opportunities to improve administrative processes and contribute to the smooth running of the practice.
Maintain accurate records and support audit, accreditation, and quality assurance activities where required.
Monitor and maintain clinic supplies, including medications, and office stock, ensuring adequate levels are available to support daily operations.

Essential

Minimum 2 years’ experience in administration, healthcare administration, customer service, patient services, or a similar office-based role.
Fluent English with excellent written and verbal communication skills.
Excellent organisational and time management skills with the ability to manage multiple priorities.
High level of accuracy, attention to detail, and confidentiality.
Strong telephone manner and patient centred skills.
Strong problem-solving abilities and ability to work independently and as part of a multidisciplinary team.
Proficiency in Microsoft Outlook, Word, and Excel.
Ability to work effectively under pressure in a busy clinical environment.
Compassionate, confidential and professional approach when dealing with patients and sensitive information.
Ability to work independently, use initiative, and contribute positively as part of a team.
Open to feedback and committed to continuous professional development.

Desirable

Experience working in a healthcare setting
Familiarity with medical terminology
Experience using electronic patient record systems such as iMedDoc, MedServ, Beacon Remote, or similar systems
Experience dealing with private health insurers
Experience working in a private consultant clinic or private healthcare setting
Pharmacy Technician qualification is advantageous

What We Offer

Competitive salary
An Education Support Programme
Opportunities for career progression
Ongoing training and professional development
Supportive and collaborative working environment
Opportunity to work alongside highly experienced consultants and healthcare professionals

Working Hours

Monday to Friday 8:30am - 5:30pm, In person (On site). Due to the patient centred aspect of the practice there is no working from home and the successful candidate will need to be available from the start and finish times of the clinic.

Work Location: In person

Quick apply

Refine Your Search

site administrator jobs in dublin, d

Medical Secretary

Labour Agency Coordinator

Trading Administrator

Salesforce Administrator

Identity & Access Management (IAM) Engineer

Junior Health and Safety Advisor

Contracts Administrator

Facilities Technician

IT Manager

Senior Document Controller

Business Development Manager

Supervisor, Depository Services

Senior IT Infrastructure Administrator, Networking

Site Reliability Engineering Manager, Security - Apple Services Engineering

Purchasing Administrator

Customer Service Administrator - Healthcare

International Project Compliance Manager

Travel Manager

ADMINISTRATOR L3(CONTRACT)

Site Reliability Engineer

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