Find Site administrator Jobs in Dublin, D

Medical Secretary
Beacon Pain Management, DPC Group, Ireland —Sandyford, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Customer Success Manager
Salesforce —Dublin, County Dublin
- Weekend availability
- Sales
- Salesforce
- No degree
13d
Practice Administrator
The Rise Family Practice —Dublin, County Dublin
- €14.69–€18.00 an hour
- Part-time
- English
- No degree
Quick apply
2d
Facilities Technician
BidvestNoonan —DUBLIN 15, County Dublin
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Kitchen Designer
BeSpace —Dublin, County Dublin
- From €39,000 a year
- Full-time
- CAD
- English
- Organisational skills
- Store discount
- Employee assistance program
Quick apply
6d
Medical Receptionist
Castleknock family practice —Dublin, County Dublin
- €14–€19 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Employee discount
Quick apply
12d
Compliance & Risk Officer, Baillie Gifford Europe - 18 month fixed term contract
Baillie Gifford —Dublin, County Dublin
Group Training Coordinator
Mercury Engineering —Dublin, County Dublin
- Microsoft Word
- Microsoft Excel
- Microsoft Office
1d
Compliance Support Executive
Russell Investments —Dublin, County Dublin
- Full-time
- In-person
- Business
- Communication skills
Contract Administrator
AECOM —Dublin, County Dublin
- Full-time
- Communication skills
IT Manager
D/RES Properties —Donnybrook, County Dublin
- Full-time
- Microsoft Access
- Computer Science
- Master's degree
People Solutions - Learning & Development Associate
PwC —Dublin, County Dublin
- Full-time
- No degree
- Communication skills
6d
Site Reliability Engineer
DOCOsoft —Clonskeagh, County Dublin
- Full-time
- Hybrid work
- Azure
- Scripting
- Communication skills
- Annual leave
Quick apply
Loss Prevention Internal Control Administrator
Uniphar Wholesale Limited —DUBLIN 24, County Dublin
- Full-time
Quick apply
8d
Supervisor, Depository Services
Citco —Dublin, County Dublin
- Full-time
- In-person
- Business
- Banking
Senior Document Controller
Turner & Townsend —Dublin, County Dublin
- Full-time
- Hybrid work
- Engineering
- Bachelor's degree
- Business
Quick apply
CSA Package Owner
PM Group —Dublin, County Dublin
- Engineering
- Project management
- Construction experience
Senior Contracts Manager
AECOM —Dublin, County Dublin
- Hybrid work
- Project management
- Contracts
Receptionist
SS&C Technologies —Dublin, County Dublin
- Full-time
7d
Front of House Concierge / Receptionist
Aramark —Dublin, County Dublin
- Communication skills
9h

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Medical Secretary

Beacon Pain Management, DPC Group, Ireland
Sandyford, County Dublin

Quick apply

Job details

Full-time

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
English
Administrative experience
Organisational skills
Clerical experience
Medical terminology
Communication skills
Time management
Office experience

Full job description

About the Role

We are currently seeking to recruit a full-time Medical Secretary / Administrator to join our busy Pain Management Clinic. Our team consists of two Professors, one Consultant Doctor, one IT Specialist, and one Medical Secretary. Working alongside our existing Medical Secretary and clinical team, you will support the smooth running of the practice, managing appointments, patient records, correspondence, and day-to-day administration. This is a fast-paced role involving approximately 100 patient interactions per week and requires excellent organisational, communication, and patient-focused skills.

Our mission is to provide outstanding patient care in an environment where quality, respect, compassion, and professionalism are at the centre of everything we do.

Key Responsibilities.

Assist consultants with procedure scheduling, theatre bookings, and preparation of supporting clinical documentation.
Manage referral pathways, waiting lists, and appointment scheduling to maximise consultant availability and minimise scheduling conflicts.
Liaise with private health insurers to obtain treatment authorisations, procedure approvals, and support reimbursement processes.
Work closely with the Medical Secretary and clinical team to ensure efficient day-to-day clinic operations and participate in regular team meetings.
Support consultants in the preparation and distribution of clinic letters, reports, prescriptions, referrals and correspondence Identify opportunities to improve administrative processes and contribute to the smooth running of the practice.
Maintain accurate records and support audit, accreditation, and quality assurance activities where required.
Monitor and maintain clinic supplies, including medications, and office stock, ensuring adequate levels are available to support daily operations.

Essential

Minimum 2 years’ experience in administration, healthcare administration, customer service, patient services, or a similar office-based role.
Fluent English with excellent written and verbal communication skills.
Excellent organisational and time management skills with the ability to manage multiple priorities.
High level of accuracy, attention to detail, and confidentiality.
Strong telephone manner and patient centred skills.
Strong problem-solving abilities and ability to work independently and as part of a multidisciplinary team.
Proficiency in Microsoft Outlook, Word, and Excel.
Ability to work effectively under pressure in a busy clinical environment.
Compassionate, confidential and professional approach when dealing with patients and sensitive information.
Ability to work independently, use initiative, and contribute positively as part of a team.
Open to feedback and committed to continuous professional development.

Desirable

Experience working in a healthcare setting
Familiarity with medical terminology
Experience using electronic patient record systems such as iMedDoc, MedServ, Beacon Remote, or similar systems
Experience dealing with private health insurers
Experience working in a private consultant clinic or private healthcare setting
Pharmacy Technician qualification is advantageous

What We Offer

Competitive salary
An Education Support Programme
Opportunities for career progression
Ongoing training and professional development
Supportive and collaborative working environment
Opportunity to work alongside highly experienced consultants and healthcare professionals

Working Hours

Monday to Friday 8:30am - 5:30pm, In person (On site). Due to the patient centred aspect of the practice there is no working from home and the successful candidate will need to be available from the start and finish times of the clinic.

Work Location: In person

Quick apply

Refine Your Search

site administrator jobs in dublin, d

Medical Secretary

Customer Success Manager

Practice Administrator

Facilities Technician

Kitchen Designer

Medical Receptionist

Compliance & Risk Officer, Baillie Gifford Europe - 18 month fixed term contract

Group Training Coordinator

Compliance Support Executive

Contract Administrator

IT Manager

People Solutions - Learning & Development Associate

Site Reliability Engineer

Loss Prevention Internal Control Administrator

Supervisor, Depository Services

Senior Document Controller

CSA Package Owner

Senior Contracts Manager

Receptionist

Front of House Concierge / Receptionist

I want to receive the latest job alerts for site administrator in dublin, d

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