Find Assistant administrative Jobs in Dublin, D

Executive Team Assistant
World Rugby —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Work from home
15h
Executive Personal Assistant
Allianz —Dublin, County Dublin
- Full-time
- Hybrid work
- No degree
- Communication skills
- Time management
1d
Helpdesk Assistant Team Leader
Mitie —Dublin, County Dublin
- Full-time
- Microsoft Office
- Leadership
- Communication skills
- Annual leave
- Employee assistance program
Quick apply
Patient Flow Coordinator (CNM1)
Bartra Healthcare —Kilmore, County Dublin
- From €60,000 a year
- Full-time
- Nursing
- Management
- Project management
Quick apply
12d
Executive Assistant - Real Estate
Turner & Townsend —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Annual leave
Quick apply
Senior Executive & Project Administrator
Eterna International Limited —DUBLIN 2, County Dublin
- From €55,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick apply
Radiology Assistant / Admin
Medica —Dún Laoghaire, County Dublin
- Full-time
- Clinic
Quick apply
9d
Executive Assistant & Office Coordinator
RSM —Dublin, County Dublin
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Project management
Quick apply
Summer Accommodation Assistant- Dublin
Code and Destiny Student —DUBLIN 8, County Dublin
- €14.15–€15.15 an hour
- Weekend availability
- Microsoft Excel
- Customer service
- English
Quick apply
4d
Administration & Support Coordinator
Advanced Micro Devices, Inc —Dublin, County Dublin
- Microsoft Powerpoint
- In-person
Assistant Administrative Officer
DRONIVKA —Blackrock, County Dublin
- €35,000–€44,000 a year
- Full-time
- English
- Administrative experience
Quick apply
9d
Personal Assistant - Dublin 2
Irish Wheelchair Association Leader's Service —DUBLIN 2, County Dublin
- €16.22–€18.03 an hour
- Part-time
- English
- Communication skills
- Time management
- Sick pay
Quick apply
Assistant General Manager
Hines —Dublin, County Dublin
- On call
- Hospitality
- Customer service
- Microsoft Office
Care Staff Residents Services SC047
Stewarts Care —Dublin West, County Dublin
- €34,536–€47,954 a year
- Weekend availability
- Microsoft Office
- No degree
- Communication skills
- Annual leave
Health Care Assistant (HCA)
St Patrick's Hospital —Dublin, County Dublin
- €37,386–€42,926 a year
- Full-time
- Microsoft Outlook
- Microsoft Office
- Communication skills
- Annual leave
1d
Executive Assistant - Corporate Banking
U.S. Bank National Association —DUBLIN 18, County Dublin
- €49,385–€58,100 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Office
- Computer skills
1d
Personal Assistant - North Dublin
Irish Wheelchair Association Leader's Service —DUBLIN 22, County Dublin
- €16.22–€18.03 an hour
- Part-time
- No degree
- Computer skills
- Typing
- Sick pay
Quick apply
Executive Assistant
Head Office Ireland —DUBLIN 4, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
Senior Executive Assistant
Codex —DUBLIN 11, County Dublin
- Part-time
- Hybrid work
- In-person
- Communication skills
- Annual leave
Quick apply
Executive Assistant – Dublin
Monument Re —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Office
12d

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Executive Team Assistant

World Rugby -
Dublin, County Dublin

Apply Now

Job details

Full-time
15 hours ago

Benefits

Annual leave
Work from home

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
SAP
Microsoft Office
Calendar management
Communication skills
Office experience

Full job description

World Rugby is the world governing and law-making Body for the sport of Rugby Union. It is responsible for the regulation and governance of Rugby and, in addition, organises a number of international tournaments and events including the Rugby World Cup and World Rugby Sevens World Series.

World Rugby wishes to appoint an Executive Team Assistant for our International Federation and Central Divisions based out of our Dublin office. These teams sit at the heart of World Rugby’s work supporting our Member Unions and leading all aspects of the “Shape of the Game”.

Executive Team Assistant
(Based in Dublin)

Purpose of the Role

The Executive Team Assistant provides proactive, high-quality administrative and organisational support to 3-4 senior executives, ensuring their time, priorities and commitments are managed effectively. The role acts as a trusted partner to executives, enabling them to focus on strategic priorities through exceptional coordination, planning, communication and stakeholder management.

In addition, the Executive Team Assistant serves as a key member of the administration team, providing back-up support to the Office Experience Manager and other Executive Team Assistants during periods of leave, absence or peak workload. The role contributes to delivering a professional, efficient and welcoming office environment and a seamless employee and visitor experience.

The Executive Team Assistant will report to the Office Experience Manager

Key Responsibilities

Executive Support

Provide confidential and proactive support to 3-4 executives.
Manage complex calendars, scheduling meetings across multiple time zones and prioritising competing demands.
Coordinate internal and external meetings, including agendas and sometimes briefing materials, logistics and tracking of follow-up actions.
Manage domestic and international travel arrangements, including flights, accommodation, itineraries and ground transportation in partnership with corporate travel partner.
Process expenses, invoices, purchase orders and other administrative requirements.
Act as a liaison between executives and internal/external stakeholders, maintaining strong professional relationships.
Anticipate executives’ needs and proactively resolve issues before they arise.

Leadership Team & Department Coordination

Support leadership team meetings through agenda preparation, document management, minute taking and action tracking.
Coordinate leadership and/or departmental meetings, offsites, workshops and conferences.

Back-Up Support for Executive Assistant Team

Provide cover for Executive Team Assistants during annual leave, sickness absence or periods of peak demand.
Support additional executives and leadership teams as required.
Share best practices and work collaboratively across the administration team to ensure continuity of service.

Back-Up Support for Office Experience Manager

During periods of absence or when required, support office operations by:

Liaising with building management, suppliers and service providers as required.
Coordinating visitor management and reception activities.
Assisting with office events, town halls and employee engagement activities.
Monitoring office supplies and facilities requests.

Stakeholder Management

Build strong working relationships with executives, colleagues and external stakeholders.
Work collaboratively with Executive Team Assistants, the Office Experience Manager and World Rugby colleagues.

Qualifications & Experience

Essential

5+ years' experience supporting multiple senior leaders simultaneously in an Executive Assistant or equivalent role in a multinational organisation.
Proven ability to work effectively with diverse stakeholders
Proven ability to manage complex diaries, travel and competing priorities.
Strong organisational and project coordination skills.
Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel and Teams).
Excellent written and verbal communication skills.
Ability to maintain strict confidentiality and manage sensitive information.

Desirable

Experience supporting C-suite or Executive Leadership Team members.
Familiarity with SAP, Concur or similar business systems.
Experience organizing preparing professional presentations, reports and communications.
Experience supporting office operations or workplace experience activities.
Experience organising off sites, workshops and conferences remotely.
An interest in sport or major events

Diversity, Equity & Inclusion:

World Rugby is committed to building a diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality and inclusion and welcome applications from all individuals, regardless of their background. We strive to be a diverse and inclusive workplace, which reflects the global sport we want to be and where everyone can be themselves and feel they belong.

Flexible Working:

Most of our roles offer hybrid working. We ask colleagues to work :

Three (3) days a week “out of home”. Two (2) “core” office days (Tuesday & Wednesday) and a third day of your choice to be with stakeholders.

“Out of home” can mean working in a World Rugby office/hub, working from a venue or face to face meetings with partners/suppliers/agencies/teammates or other rugby family stakeholders.

The remaining two (2) days are flexible to work from home (or the office)>

This applies to our Dublin & London offices.

Apply Now

Refine Your Search

assistant administrative jobs in dublin, d

Executive Team Assistant

Executive Personal Assistant

Helpdesk Assistant Team Leader

Patient Flow Coordinator (CNM1)

Executive Assistant - Real Estate

Senior Executive & Project Administrator

Radiology Assistant / Admin

Executive Assistant & Office Coordinator

Summer Accommodation Assistant- Dublin

Administration & Support Coordinator

Assistant Administrative Officer

Personal Assistant - Dublin 2

Assistant General Manager

Care Staff Residents Services SC047

Health Care Assistant (HCA)

Executive Assistant - Corporate Banking

Personal Assistant - North Dublin

Executive Assistant

Senior Executive Assistant

Executive Assistant – Dublin

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