Find Administration coordinator Jobs in Dublin, D

Mobilisation Coordinator
DPS Group —Leixlip, County Kildare
- Recruiting
- Organisational skills
Contracts Coordinator
AECOM —Dublin, County Dublin
- Hybrid work
- Contracts
Business Unit Information Manager
Sisk —Dublin, County Dublin
- Full-time
- Annual leave
Senior Specialist Regulatory Operations and System Support
Viatris —Northern Cross, County Dublin
- Full-time
- Microsoft Office
- Master's degree
- Bachelor's degree
Afterschool Worker
YMCA Dublin —Dublin, County Dublin
- €15.40 an hour
- Part-time
- English
- Administrative experience
- Communication skills
Community Engagement Project Worker
Merchants Quay Ireland —Dublin, County Dublin
- €36,372–€38,586 a year
- Full-time
- No degree
Quick apply
HR Lead
Dovida Ireland —Dublin, County Dublin
- Full-time
- Master's degree
- Bachelor's degree
- Human resources
International Project Compliance Manager
Designer Group —Dublin, County Dublin
- Full-time
- Organisational skills
- Communication skills
Quick apply
Clinical Facilitator - Radiology
Beacon Hospital —Dublin, County Dublin
- Full-time
- Clinic
- Leadership
- Communication skills
Quick apply
Staff Nurse; Surgical Inpatient Unit
Beacon Hospital —Dublin, County Dublin
- Full-time
- Nursing
- Communication skills
- Nursing
Quick apply
Senior Cloud Engineer
Sprinklr —Dublin, County Dublin
- Full-time
- Azure
- Management
- Social media management
- Annual leave
Team Liaison Nurse, Clinical Nurse Manager 2 Grade
St Patrick's Hospital —Dublin, County Dublin
- €63,193–€79,808 a year
- Full-time
- Acute care experience
- Leadership
- Communication skills
- Annual leave
5d
CNM1; Oncology Day Unit
Beacon Hospital —Dublin, County Dublin
- Full-time
- Nursing
- Clinic
- Leadership
Quick apply
5d
Staff Nurse; Neuro Interventional Radiology
Beacon Hospital —Dublin, County Dublin
- Weekend availability
- Nursing
- Bachelor's degree
- Communication skills
Quick apply

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Mobilisation Coordinator

DPS Group -
Leixlip, County Kildare

Apply Now

Job details

Permanent

Qualifications

Process improvement
Recruiting
Organisational skills

Full job description

Location: Kildare, Leixlip

Employment Type: Permanent

Date Posted: 25/Jun/2026

Step into a pivotal role where youll coordinate the smooth mobilisation of talent into new assignments, ensuring projects start on time and clients receive a seamless service. Working remotely, youll be the central point of contact between candidates, internal teams, and external stakeholders, driving an efficient and professional onboarding experience from offer to start date.

About the Role:
As a Mobilisation Coordinator, you will manage the end-to-end mobilisation process for new hires and contractors, ensuring all resourcing, compliance, and onboarding activities are completed accurately and on schedule. Youll play a key role in candidate engagement, keeping individuals informed, supported, and motivated throughout the mobilisation journey. Your work will directly impact delivery timelines, candidate satisfaction, and overall service quality.

Key Responsibilities:

Coordinate the mobilisation of candidates from offer acceptance through to their first day, ensuring all steps are completed within agreed timeframes.
Liaise with internal resourcing, recruitment, HR, and operations teams to align start dates, project requirements, and onboarding activities.
Maintain regular contact with candidates to provide updates, manage expectations, and address any queries or issues during the mobilisation process.
Track and manage documentation, checks, and approvals required for mobilisation, ensuring all records are accurate and complete.
Prepare and issue mobilisation-related communications and information packs to candidates and relevant stakeholders.
Monitor mobilisation progress using internal systems and trackers, escalating risks or delays and implementing corrective actions.
Support continuous improvement by identifying process gaps or inefficiencies in mobilisation workflows and suggesting practical solutions.
Provide clear, timely reporting on mobilisation status to management and project teams as required.

Key Requirements:

Proven experience in a coordination role within recruitment, resourcing, or workforce planning.
Strong background in candidate engagement, with the ability to build rapport and maintain regular, professional communication.
Demonstrable experience managing multiple cases or projects simultaneously in a fast-paced environment.
Excellent organisational skills with high attention to detail and accuracy in documentation and data entry.
Confident communicator, able to work effectively with stakeholders at different levels across remote and distributed teams.
Comfortable working with digital tools, applicant tracking systems, and spreadsheets to manage workflows and reporting.
Ability to prioritise tasks, manage deadlines, and resolve issues proactively with minimal supervision.

Desirable Skills:

Experience in mobilisation or onboarding within a recruitment agency or project-based environment.
Familiarity with compliance, pre-employment checks, or contractor onboarding processes.
Exposure to remote or international mobilisation, including coordinating different time zones and locations.
Background in process improvement or participation in refining operational workflows.

Qualifications:

Educated to A-level or equivalent as a minimum.
Further education in HR, Business Administration, or a related field is advantageous.
Professional certification in recruitment, HR, or project coordination is desirable but not essential.

If youre a highly organised coordinator with a passion for candidate engagement and delivering a smooth mobilisation experience, wed like to hear from you. Apply now to play a key role in connecting talent to opportunity.

Apply Now

Refine Your Search

administration coordinator jobs in dublin, d

Mobilisation Coordinator

Contracts Coordinator

Business Unit Information Manager

Senior Specialist Regulatory Operations and System Support

Afterschool Worker

Community Engagement Project Worker

HR Lead

International Project Compliance Manager

Clinical Facilitator - Radiology

Staff Nurse; Surgical Inpatient Unit

Senior Cloud Engineer

Team Liaison Nurse, Clinical Nurse Manager 2 Grade

CNM1; Oncology Day Unit

Staff Nurse; Neuro Interventional Radiology

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