Find Document Jobs in Limerick, Lk

Executive Assistant to the CEO
InflightFlix International Limited —Shannon, County Clare
- €20,000–€30,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
13h
Electrical & Instrumentation Project Engineer (E&I)
PM Group —Limerick, County Limerick
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Staff Power Applications Engineer
Analog Devices —Limerick, County Limerick
- Full-time
- Scripting
- Communication skills
Specialist, Investment Risk
Northern Trust Corp. —Limerick, County Limerick
- Finance
- Master's degree
- Bachelor's degree
Consultant AML TA
Northern Trust Corp. —Limerick, County Limerick
- Full-time
- Analysis skills
- No degree
- Communication skills
Junior Quantity Surveyor
Atlantic Projects Company Limited —Limerick, County Limerick
- Full-time
- Microsoft Word
- Microsoft Excel
- Mentoring
Quick apply
QC Analyst
SGS —Limerick, County Limerick
- Full-time
- In-person
- Annual leave
Quick apply
10d
Solutions Architect
AXA —Shannon, County Clare
- Azure
- DevOps
- AWS
Health and Safety Officer
Ohshima Ireland LTD —Shannon, County Clare
- Full-time
- In-person
- Manufacturing
- Communication skills
Quick apply
Office Manager
DM Financial —Limerick, County Limerick
- Communication skills
Research Engineer
Zimmer Biomet —Shannon, County Clare
- Full-time
- Doctoral degree
- Presentation skills
- Manufacturing
- Wellness program
Senior Software Engineer
Kneat —Limerick, County Limerick
- Full-time
- Computer Science
- Master's degree
- AWS
Senior Electronic Engineer
BD —Limerick, County Limerick
- €56,600–€86,300 a year
- Engineering
- No degree
Senior Analyst,Transfer Agency
Northern Trust Corp. —Limerick, County Limerick
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Staff Engineer, Facilities Engineering
Analog Devices —Limerick, County Limerick
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Bachelor's degree
Project Controls Manager
Atlantic Projects Company —Limerick, County Limerick
- Full-time
- Hybrid work
- Microsoft Excel
- Oracle
- Microsoft Office
- Annual leave
Project Controls Manager
Atlantic Projects Company Limited —Limerick, County Limerick
- Full-time
- Hybrid work
- Microsoft Excel
- Oracle
- Microsoft Office
- Annual leave
Quick apply
Consultant, EMEA Compliance Testing
Northern Trust Corp. —Limerick, County Limerick
- Full-time
- Analysis skills
- Communication skills
Senior 1LOD (First Line of Defense) KYC Policy Manager
Northern Trust Corp. —Limerick, County Limerick
- Full-time
- Administrative experience
- Presentation skills
- Bachelor's degree
Graduate Architect - 3 year FTC
Local Government Jobs Ireland —Limerick, County Limerick
- €40,244–€50,951 a year
- AutoCAD
- Writing skills
- Research
1d

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Executive Assistant to the CEO

InflightFlix International Limited
Shannon, County Clare

Quick apply

Job details

Part-time
€20,000–€30,000 a year
13 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
English
Microsoft Office
Business development
AI
Communication skills

Full job description

Executive Assistant to the CEO

About InflightFlix

InflightFlix International Limited is an Irish technology and media company operating at the intersection of destination marketing, aviation and inflight entertainment.

The company has developed the RISE™ (Reasons to Visit Inflight Strategic Entertainment Programme), the world's first inflight entertainment growth strategy designed to help airports, destinations, tourism boards and tourism businesses inspire future travel through inflight entertainment.

Through partnerships with leading inflight content providers, InflightFlix has the potential to place destination content in front of more than 2.3 billion airline passengers annually across 114 airlines worldwide.

As the business continues its international expansion, we are seeking a highly organised, proactive and professional Executive Assistant to the CEO who will become a trusted member of the senior leadership team.

The Role

This is a unique opportunity to work directly alongside the Chief Executive Officer in a fast growing international business.

The Executive Assistant will manage the day to day administration of the CEO's office, ensuring that communications, meetings, travel, correspondence and business documentation are managed efficiently and professionally.

The successful candidate will become the CEO's central point of coordination, allowing the CEO to focus on strategic growth, international partnerships and business development.

This role requires exceptional organisational skills, excellent written communication, complete confidentiality and the ability to work across multiple projects simultaneously.

No two days will be the same. One morning you may be coordinating meetings with international airports, tourism boards and airline partners. The afternoon may involve preparing board presentations, updating investment proposals, drafting correspondence, organising travel or ensuring follow up actions from executive meetings are completed.

About You

You are highly organised, calm under pressure and enjoy bringing structure to busy environments.

You anticipate what needs to be done before being asked.

You have exceptional written English and take pride in producing professional documents.

You enjoy working behind the scenes to ensure everything runs smoothly.

You are comfortable dealing with senior executives, international clients and confidential business information.

You thrive in a fast moving entrepreneurial business where priorities can change quickly.

What You Can Expect

Executive Administration

Manage the CEO's diary, appointments and calendar
Schedule internal and external meetings
Coordinate international meetings across multiple time zones
Manage meeting invitations, agendas and follow up actions
Screen and prioritise incoming communications
Organise travel, accommodation and itineraries
Prepare meeting packs and briefing documents
Ensure the CEO is fully prepared for all meetings and events

Email & Communications Management

Manage and organise the CEO's email inbox
Draft and respond to professional correspondence
Prioritise urgent communications
Follow up outstanding actions with clients and partners
Maintain professional communication with airports, tourism boards, airlines and international stakeholders
Prepare letters and formal business communications

Business Documentation

Update business proposals
Create PowerPoint presentations
Produce executive reports
Maintain company documentation
Assist with board papers and management reports
Format documents to a consistently high professional standard
Support tender submissions and commercial proposals

Meeting & Project Coordination

Prepare meeting agendas
Take notes where required
Track actions and deadlines
Coordinate follow-up activities
Ensure projects continue progressing between meetings
Liaise with internal and external stakeholders

Office & Business Support

Maintain organised filing systems
Coordinate contracts and documentation
Assist with procurement and supplier communications
Support finance administration where required
Help improve administrative processes
Provide general executive support across the business

AI & Technology

The successful candidate should be comfortable using modern productivity and AI tools to improve efficiency.

Experience with tools such as:

Microsoft 365
PowerPoint
Word
Excel
Teams
Claude / Manus AI
HubSpot (desireable)

What We Expect

3+ year’s experience in an Executive Assistant, Personal Assistant or senior administration role
Outstanding organisational skills
Excellent written and verbal English
Exceptional attention to detail
Strong Microsoft Office skills, particularly Word and PowerPoint
Excellent proofreading and document formatting skills
Ability to prioritise competing deadlines
Professional telephone manner
Ability to work independently
High level of discretion and confidentiality
Strong interpersonal skills
Experience supporting senior executives would be highly advantageous
Experience within aviation, tourism, technology or media sectors would be beneficial

What You Will Gain

A long term career with a rapidly growing international company
Direct exposure to global aviation and tourism industries
The opportunity to work closely with the CEO and senior leadership team
Involvement in high profile international projects
Significant career development opportunities
Exposure to strategic business development and international partnerships
A varied and rewarding role where no two days are the same

Job Type / Category

Full time position (Min 20 hours per week)
Hybrid working options available
Candidate should be available to work from our office in Shannon, Co. Clare at least 3 days a week
Excellent verbal and written English essential
Competitive salary based on experience
Some international travel opportunities may arise

Pay: €20,000.00-€30,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

document jobs in limerick, lk

Executive Assistant to the CEO

Electrical & Instrumentation Project Engineer (E&I)

Staff Power Applications Engineer

Specialist, Investment Risk

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Junior Quantity Surveyor

QC Analyst

Solutions Architect

Health and Safety Officer

Office Manager

Research Engineer

Senior Software Engineer

Senior Electronic Engineer

Senior Analyst,Transfer Agency

Staff Engineer, Facilities Engineering

Project Controls Manager

Project Controls Manager

Consultant, EMEA Compliance Testing

Senior 1LOD (First Line of Defense) KYC Policy Manager

Graduate Architect - 3 year FTC

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