Find Office managers Jobs in Kilcoole, Ww

Administrator/Medical Secretary
Hibernian Urology —DUBLIN 18, County Dublin
- €29,000–€40,000 a year
- Part-time
- Customer service
- English
- Microsoft Office
Quick apply
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- Full-time
- Forklift
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- Employee assistance program
Quick apply
9d
Medical Secretary/Receptionist
Dalkey Medical —Dalkey, County Dublin
- From €16 an hour
- Part-time
- Administrative experience
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- Communication skills
Quick apply
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Turner & Townsend —Dublin, County Dublin
- Full-time
- Analysis skills
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- No degree
- Annual leave
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Construction Project Manager
Comer Group Ireland —Sandyford, County Dublin
- Full-time
- Engineering
- English
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- Free parking
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Operations Office - IT / IS
Allianz —Blackrock, County Dublin
- Full-time
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Senior Contract Manager
Turner & Townsend —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Engineering
- Annual leave
Quick apply
Procurement Manager – Laboratory Category
ICON Plc —Dublin, County Dublin
- Full-time
- Oracle
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Commercial Analyst, Networks Telecoms
ESB —Leopardstown, County Dublin
- €59,000–€70,000 a year
- Full-time
- Microsoft Excel
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6d
Assistant Nights Manager
Royal Marine Hotel —Dún Laoghaire, County Dublin
- €35,000 a year
- Weekend availability
- Hotel
- Supervising experience
- Communication skills
- Free parking
- Referral programme
Quick apply
6h
Finance Accounts Assistant
ISSAV | Econocom —Dundrum, County Dublin
- Part-time
- Microsoft Excel
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Quick apply
3d
Inventory Specialist, Full Time, Permanent
Brown Thomas Arnotts —Dundrum, County Dublin
- Weekend availability
- Microsoft Excel
- Microsoft Office
- No degree
- Store discount
- Annual leave
Assistant Hospitality Manager
Sodexo —Leopardstown, County Dublin
- €18.75 an hour
- Full-time
- Hospitality
- Microsoft Office
- Presentation skills
- Free parking
- Employee assistance program
Quick apply
21h
Technical Manager
Echelon DC —Sandyford, County Dublin
- Full-time
- Spanish
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- SharePoint
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Assistant Project Manager
Turner & Townsend —Dublin, County Dublin
- Full-time
- Engineering
- Project management
- Annual leave
Quick apply
Environmental, Health & Safety Manager
Jabil Circuit —Bray, County Wicklow
- Full-time
- Microsoft Powerpoint
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- Microsoft Excel
Regional Business Manager
Allianz —Blackrock, County Dublin
- Full-time
- Management
- Sales
- Master's degree
Technical Facilities Manager
Cushman & Wakefield —DUBLIN 18, County Dublin
- Full-time
- Organisational skills
- Communication skills
Quick apply

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Administrator/Medical Secretary

Hibernian Urology
DUBLIN 18, County Dublin

Quick apply

Job details

Part-time | Full-time
€29,000–€40,000 a year
9 days ago

Benefits

On-site parking

Qualifications

Customer service
English
Microsoft Office
Calendar management
Organisational skills
Communication skills

Full job description

Job Description

Job Title: Medical Secretary

Company: Hibernian Urology Ltd
Reporting to: Practice Manager or nominated representative

Bases: Carrickmines, Dublin 18 / Beacon Hospital, Sandyford / Bons Secours Hospital, Glasnevin. The successful candidate must have their own car and be willing to travel between these locations within Dublin as required.

Contract Type: Full-time (part-time considered for a candidate with the right level of experience)

Hours of work: 40 hours per week. Mon to Fri – 9am to 5.30pm, variable with 2 early morning starts at 7.30am in either hospital.

Flexibility: We are a flexible employer. Depending on practice needs, we may be able to facilitate up to one week of unpaid leave per month, and we are open to discussing part-time hours with a candidate who has the right level of experience.

About the Practice

We are a reputable & busy private medical practice with admitting rights in Beacon Hospital and Bon Secours Hospital Glasnevin. We pride ourselves on delivering exceptional patient care in a friendly and professional environment. Our practice offers a wide range of Urology services. The practice office is based in Carrickmines D18.

Job Summary

We are seeking an organized and efficient Medical Secretary to join our team. The ideal candidate will participate in ensuring smooth operation of the practice by managing administrative tasks, handling patient inquiries, and maintaining accurate records. This role requires excellent communication skills, a keen eye for detail, and the ability to multitask in a busy environment. We are more interested in employing a person with the right personality traits and communication skills, empathy and kindness, diligence and accuracy, rather than someone with extensive medical experience. We work as a team so interpersonal skills and an ability to work together are essential.

Key Responsibilities:

1. Administrative Support: Provide comprehensive administrative support to medical staff, including scheduling appointments, managing calendars, and coordinating clinics.

2. Patient Interaction: Greet patients, answer phone calls, and respond to emails in a professional and courteous manner. Assist patients with inquiries, appointment bookings, and follow-up care.

3. Record Keeping: Maintain accurate and confidential patient records, ensuring all information is up-to-date and filed correctly. Manage electronic health records (EHR) and paper files.

4. Billing and Invoicing: Process patient payments, and prepare invoices.

5. Office Management: Maintain office equipment, and ensure a clean and welcoming, safe environment.

6. Correspondence: Manage correspondence, including letters, emails, and reports.

7. Compliance: Ensure the practice adheres to all relevant regulations and standards, including data protection and confidentiality policies.

8. Consultant Liaison: Liaise with the consultant; attend clinics with the consultant.

Qualifications and Skills:

· Education: A relevant qualification in medical administration or a related field is preferred but is not mandatory.

· Experience: 2 years' experience in a similar role, preferably within a medical setting is desirable but not essential. Training can be provided on site for a suitable candidate.

· Technical Skills: Ideally proficiency in using medical software, CRM (customer relationship management) systems, and standard office applications (MS Office Suite).

· Communication: Excellent verbal and written communication skills. Ability to interact professionally with patients, medical staff, and external stakeholders.

· Language: Excellent command of spoken and written English, with the ability to communicate clearly, patiently and confidently – an essential part of supporting our patient population, many of whom are older adults.

· Customer Service: Proven experience in a customer-facing role, with strong empathy and a genuine commitment to providing an excellent patient experience.

· Organizational Skills: Strong organizational and multitasking abilities. Attention to detail, accuracy and consistent follow-up on outstanding tasks and patient queries are essential.

· Interpersonal Skills: Compassionate and patient-focused with a friendly and approachable demeanour.

· Problem-Solving: Ability to handle stressful situations calmly and efficiently. Proactive in identifying and resolving issues.

· Confidentiality: Commitment to maintaining patient confidentiality and handling sensitive information with discretion.

· Transportation: Own car and full driving licence are essential, along with a willingness to travel within Dublin between our Carrickmines office, Beacon Hospital, Sandyford, and Bon Secours Hospital, Glasnevin.

How to Apply: Interested candidates are invited to submit their CV along with a cover letter outlining their relevant experience and why they think they are a suitable fit for this role.

Please send your application to [email protected] for attention Fiona Gallagher

Join our team and contribute to delivering high-quality healthcare in a supportive and professional environment. We look forward to hearing from you!

We will be reviewing candidates on an ongoing basis

July 2026 Ref FG01.07.26

Pay: €29,000.00-€40,000.00 per year

Benefits:

On-site parking

Application question(s):

Do you currently have the legal right to live & work in Ireland, without requiring sponsorship?
Do you have full access to a car?

Language:

and write fluently in English? (preferred)

Work Location: In person

Quick apply

Refine Your Search

office managers jobs in kilcoole, ww

Administrator/Medical Secretary

Hall/Events Coordinator

Moves & Small Works Manager

Warehouse Operative/Forklift Driver

Medical Secretary/Receptionist

Senior Project Control Manager

Construction Project Manager

Operations Office - IT / IS

Senior Contract Manager

Procurement Manager – Laboratory Category

Commercial Analyst, Networks Telecoms

Assistant Nights Manager

Finance Accounts Assistant

Inventory Specialist, Full Time, Permanent

Assistant Hospitality Manager

Technical Manager

Assistant Project Manager

Environmental, Health & Safety Manager

Regional Business Manager

Technical Facilities Manager

I want to receive the latest job alerts for office managers in kilcoole, ww

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