Find Administrative assistant Jobs in Oldtown, D

Office / Project Administrator
Ardale Recruitment —Dunshaughlin, County Meath
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant to GM (Mat Leave Cover)
Hilton —Dublin, County Dublin
- Full-time
- Hotel
- Annual leave
6d

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Paint Room Operative
Vinny Byrne Ltd —DUBLIN 9, County Dublin
DUBLIN 9, County Dublin: reliably commute or plan to relocate before starting work (required). Duties will include mixing paint, tinting colours to customer's…
€15 an hour
Quick apply
9d
Washroom Service Technician/Driver
Rentokil Initial Group —Drogheda, County Louth
Full Irish driving licence held for more than two years, with no more than six penalty points (or licence that allows you to drive).
€29,350–€32,500 a year
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Office / Project Administrator

Ardale Recruitment
Dunshaughlin, County Meath

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Job details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
English
Microsoft Office

Full job description

Overview:

The job holder will be responsible for providing comprehensive administrative and operational support within a busy mechanical and plumbing contracting environment, ensuring the efficient coordination of projects from commencement through to completion.

Key Responsibilities:

Act as the primary point of contact for clients, site teams, suppliers, engineers, and subcontractors, maintaining clear communication throughout project lifecycles.
Prepare, issue, and maintain project documentation, including compliance records, commissioning certificates, handover documentation, O&M manuals, and statutory certification.
Monitor certification and compliance requirements across multiple projects, proactively identifying outstanding documentation and liaising with relevant parties to ensure timely completion.
Maintain accurate project records and filing systems, ensuring all documentation is stored and readily accessible in accordance with company procedures and audit requirements.
Support project delivery teams with administrative functions including document control, reporting, correspondence management, and progress tracking.
Coordinate the submission of commissioning certificates, test results, warranties, and compliance documentation to clients, consultants, local authorities, and regulatory bodies as required.
Track project milestones and outstanding actions, ensuring deadlines for documentation, inspections, and certifications are met.
Manage incoming telephone calls, emails, and general enquiries, providing professional customer service and directing queries to the appropriate personnel.
Assist with procurement administration, supplier communications, purchase orders, and delivery coordination where required.
Prepare reports, spreadsheets, and project trackers to support management decision-making and project monitoring.
Maintain strong working relationships with clients, site management teams, and suppliers to support successful project delivery.
Ensure compliance with company quality management procedures, health and safety requirements, and industry regulations.
Other office administration requirements e.g vans

Requirements:

2 years office/project administration experience
Proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint).
Fluency in English.
Eligible to work in Ireland
Driving licence - Full Clean Irish driving licence

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administrative assistant jobs in oldtown, d

Office / Project Administrator

Executive Assistant to GM (Mat Leave Cover)

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