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Executive Assistant
Newcode.ai —Dublin, County Dublin
- Full-time
- Hybrid work
- English
- Bachelor's degree
- Communication skills
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Executive Assistant

Newcode.ai
Dublin, County Dublin

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Job details

Full-time

Qualifications

Norwegian
English
Bachelor's degree
Calendar management
Communication skills

Full job description

About Newcode.ai

Newcode.ai is a fast-growing legal tech and agentic AI company transforming how legal work is done. With teams across Oslo, Stockholm, US and beyond, we work at the intersection of law, technology, and intelligence. We move fast, think big, and take pride in doing things the right way.

The Role

We are looking for sharp, proactive Executive Assistants to support our senior leadership teams across the Nordic region. This is a hands-on role where you will be in the room — literally and figuratively — when it matters most. You will manage the moving parts so that executives can focus on what they do best.

This is not a traditional admin role. You will be expected to hit the ground running, take ownership, and operate with a high degree of autonomy and discretion.

Key Responsibilities

Attend meetings with and on behalf of senior leaders — taking clear, structured notes and following up on action items
Manage complex calendars, travel logistics, and scheduling across time zones and borders
Prepare meeting materials, agendas, briefing notes, and presentations
Draft and proofread internal and external correspondence
Coordinate across teams in Norway, Sweden, Denmark, and US
Handle sensitive and confidential matters with full discretion
Support onboarding of new hires, event planning, and ad hoc operational tasks
Identify ways to improve processes and reduce friction for the operational team

Requirements

3+ years of experience as an Executive Assistant, PA, or in a similar senior support role
Outstanding written and verbal communication skills in Norwegian and English
Positive, and has a can-do attitude
Extremely organized, with strong attention to detail and the ability to handle multiple priorities
Comfortable working in a fast-paced, high-growth startup environment
Discreet and trustworthy
Tech-savvy: confident using tech tools and not afraid to figure it out

Benefits

Why You’ll Love Working with Us

Culture of trust and excellence: Be part of a team that values reliability, respect, and initiative, where everyone’s contribution matters and diversity drives creativity.
Collaborative environment: Work with talented, driven peers on bleeding-edge legal engineering solutions with real-world impact.
Growth and ownership: Shape your role as we grow. Take ownership and drive outcomes from the start of your journey.
Inclusive culture of excellence and trust: We reward initiative, respect, integrity, and teamwork, and are committed to building a global, inclusive team. Your drive, curiosity, and ideas matter more than your background

Ready to shape what’s next? Apply today and join us in building a smarter, more efficient world powered by AI.

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