Office & Operations Coordinator – Glasnevin
Full-Time | Immediate Start | Dublin (Glasnevin)
Codeblue is Ireland's leading provider of specialist event medical services. We are now seeking a highly capable Office & Operations Coordinator to join our team on a full-time basis, with an immediate start available.
This is a primarily office-based role within our Events Division. We are looking for someone who is organised, quick, confident on a computer, and comfortable juggling multiple tasks in a fast-paced environment.
You will work closely with senior management and play a key role in keeping our operations running smoothly day to day.
The Role
As Office & Operations Coordinator, you will provide operational and administrative support across the Events Division. This is a hands-on role with real responsibility, suited to someone who enjoys being busy, staying organised, and getting things done efficiently.
Your day-to-day responsibilities will include:
- Preparing and issuing quotations for event medical services
- Following up on quotations and managing client enquiries
- Maintaining accurate client and event records
- Supporting event planning and coordination, including allocating crews, vehicles and equipment
- Assisting with post-event processes, including invoicing and documentation
- General administrative support, including document preparation and data management
- Supporting recruitment, onboarding and personnel compliance administration
- Assisting with a wide variety of operational projects and day-to-day business activities
This role will continue to evolve as the business grows, offering excellent exposure to operations, coordination and decision-making.
About You
We are looking for someone who is:
- Highly organised and detail-oriented
- Confident, quick and efficient on a computer
- Very comfortable using Microsoft Excel and Microsoft Word
- Able to manage multiple tasks with minimal supervision
- Calm, capable and professional when dealing with clients and colleagues
- Adaptable and comfortable working in a fast-paced environment where priorities can change quickly
- A strong communicator with excellent written and verbal skills
- Proactive, reliable and keen to learn
Essential Requirements
- Previous experience in an administrative, coordination or office-based role
- Excellent organisational and time management skills
- Strong digital literacy and attention to detail
- A full driving licence
Desirable (Not Essential)
- Experience in operations, logistics or event coordination
- An Emergency First Response (EFR) or Emergency Medical Technician (EMT) qualification
- Experience working in the healthcare, emergency services or events sector
Working Hours & Location
- Full-time position (40 hours per week)
- Monday to Friday
- Flexible start times of 8:30am, 9:00am or 9:30am
- Based at our Glasnevin office
- Occasional evening or weekend work may be required to support operational requirements
Salary & Benefits
- Starting salary: €30,160 per annum
- Salary review to €31,200 after 6 months
- Salary review to €32,240 after 24 months
- 20 days paid annual leave
- Company pension available
- Flexible working hours
- Ongoing training and development opportunities
Why Join Codeblue?
- You'll be trusted with real responsibility from day one.
- You'll work directly alongside senior management.
- You'll play a key role in the day-to-day operation of Ireland's leading event medical services provider.
- You'll gain valuable experience across operations, logistics and business management.
- You'll join a growing organisation with genuine opportunities for progression.
This is an immediate vacancy, and interviews will be held as suitable candidates apply.
How to Apply
Please submit your CV together with a short cover note outlining why you would be a great fit for the role.
Job Types: Full-time, Permanent
Pay: €30,160.00-€32,240.00 per year
Benefits:
- Additional leave
- Bike to work scheme
- Company events
- Company pension
- Employee discount
- Flexitime
- On-site parking
- Sick pay
Application question(s):
Education:
- Junior Certificate (preferred)
Licence/Certification:
Work Location: In person
