Find Logistics office administrator Jobs

Site Administrator
Quantum Homes Limited —Dungarvan, County Waterford
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Customer Support & Sales Administrator
PEL Group —Galway, County Galway
- Full-time
- Microsoft Excel
- Sales
- Customer service
Quick apply
PMO Administrator
CEL - Critical Power —Dublin, County Dublin
- Full-time
- ERP systems
- Bachelor's degree
- SharePoint
Quick apply
Sales Operations Administrator
Wurth Ireland —Limerick, County Limerick
- Full-time
- Microsoft Excel
- Finance
- Organisational skills
- Annual leave
- Employee assistance program
Quick apply
10d
Corporate Services Administrator
Walkers Global —DUBLIN 1, County Dublin
- Hybrid work
- Oracle
- Organisational skills
- Communication skills
- Annual leave
- Employee assistance program
Administrative Assistant 1 (contract)
Microsoft EMEA —DUBLIN 22, County Dublin
- €16 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Branch Administrator & Member Support
Down Syndrome Ireland —Cork, County Cork
- €15 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
7d
HR Administrator - Part Time
OpenSky Data Systems —Naas, County Kildare
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Employee assistance program
Quick apply
7d
Customer Service Administrator - Healthcare
TCP Homecare —Dublin, County Dublin
- Full-time
- No degree
- Medical terminology
- Communication skills
- Annual leave
- Employee discount
Quick apply
4d

Related jobs to explore

Based on your search for logistics office administrator

Office Administrator
Brendan Harrison Building Contractors —Kilkelly, County Mayo
General office administration and document management. Previous experience in an office administration role is desireable but not mandatory.
€27,000–€40,000 a year
Quick apply
3d
General Office Administrator
baridek services Ltd —Monaghan, County Monaghan
On the job training can be provided. Good organisational skills required. ability to work on your own initiative.
From €16 an hour
Quick apply
8d

I want to receive the latest job alerts for logistics office administrator

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

logistics office administrator jobs near

Service Administrator jobs in Dublin, County Dublin

Pmo jobs in Dublin, County Dublin

Office Administrator jobs in Balbriggan, County Dublin

Site Administrator jobs in Carrigtwohill, County Cork

Site Administrator jobs in Trim, County Meath

Site Reliability Engineer jobs in Cork, County Cork

Site Administrator jobs in Drogheda, County Louth

Site Administrator jobs in Limerick, County Limerick

Public Sector Administrator jobs in Dublin, County Dublin

Ireland Civil Service jobs in Tallaght, County Dublin

Service Administrator jobs in Cork, County Cork

Service Administrator jobs in Sandyford, County Dublin

Finance Administrator jobs in Cork, County Cork

Pmo jobs in Cork, County Cork

Project Management Office Pmo Lead jobs in Dublin, County Dublin

Pmo Support jobs in Cork, County Cork

Branch Administrator jobs in Dublin 18, County Dublin

Office Administrator jobs in Dublin Airport, County Dublin

Mortgage Advisor, Administrator jobs in Cork, County Cork

Engineering Administrator jobs in Dublin, County Dublin

Site Administrator

Quantum Homes Limited -
Dungarvan, County Waterford

Quick apply

Job details

Permanent | Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Project management software
Construction experience
Communication skills

Full job description

Job Title: Site Administrator

Company: Quantum Homes Limited

Location: South East [Waterford] - sites include Dungarvan and Tramore, Co Waterford

Job Type: Full-Time

Introduction to Quantum Homes Ltd

Quantum is not just a developer; we're a dynamic, forward-thinking company reshaping Ireland's real estate landscape with our blend of extensive experience, innovation, and comprehensive services. By addressing the country's pressing need for high-quality real estate, we create developments that enrich communities, ensuring they are places where people truly want to live.

With over 30 years of expertise, we offer more than just a job - we provide an opportunity to be part of a business with proven history of setting industry standards through innovation. As a member of the Quantum team, you'll gain hands-on experience with sustainable, community-focused projects and be part of a full-service approach that guarantees quality at every stage.

Job Purpose

To provide administrative and logistical support for construction site operations. This role ensures all site documentation, communication, and reporting needs are effectively managed and that all office functions on the site run smoothly. The Site Administrator works closely with project teams, contractors, and suppliers to assist in the timely delivery of construction objectives.

Key Responsibilities may include but are not limited to:

1. Administrative Support

Organise and maintain project documentation, including contracts, permits, inspection records, and compliance reports.
Prepare and distribute daily, weekly, and monthly reports related to site activities, personnel attendance, and project progress.
Update project schedules and track project milestones to report to the Site/Project Manager.

2. Documentation and Compliance

Ensure all documentation is filed in compliance with company and regulatory standards.
Maintain and update records on safety inspections, training records, and incident reports as required by safety regulations.
Handle and record timesheets, attendance logs, and ensure payroll data is accurate for construction site staff.

3. Coordination and Communication

Act as the main point of contact for communication between project managers, contractors, vendors, and site personnel.
Coordinate and schedule meetings, site inspections, and safety briefings, taking minutes as needed.
Assist with logistics for site operations, including deliveries, access passes, and contractor onboarding.

4. Procurement and Inventory Management

Assist in ordering supplies, materials, and equipment, ensuring availability on-site as per the project schedule.
Track inventory and monitor materials consumption, working with the procurement team to maintain adequate stock levels.
Verify invoices from suppliers and submit them for payment approval.

5. Safety and Compliance Support

Support the site safety officer by maintaining updated safety documentation and incident records.
Ensure that all personnel on-site are compliant with health, safety, and environmental regulations.
Coordinate emergency drills and ensure emergency contact lists are up to date.

6. Data Entry and Reporting

Enter data into project management software and company systems, maintaining accuracy and timeliness.
Generate reports for project progress, budget updates, and resource allocation.
Track project expenses and assist in budget monitoring by recording financial transactions.

Key Skills & Qualifications

Experience:

Minimum of 2 years' experience in administrative roles; experience within the construction industry is mandatory.
Familiarity with construction documentation, compliance, and terminology is needed.

Technical Skills:

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Experience with project management software (e.g., Zutech) is a plus.

Personal Attributes:

Organisational Skills: Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
Attention to Detail: High accuracy in data entry, document management, and reporting.
Communication: Strong verbal and written communication skills, comfortable interacting with different stakeholders.
Problem-Solving: Able to handle administrative issues independently and proactively identify solutions.
Teamwork: Collaborative, with the ability to work effectively with diverse site teams and external partners.
Adaptability: Flexible and able to adapt to the changing needs of a dynamic construction environment.

This role description outlines the primary responsibilities and expectations of the Site Administrator role at Quantum Homes. As the company evolves, the responsibilities of this position may be adapted to meet changing business needs.

Quantum is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Quick apply

Refine Your Search

logistics office administrator jobs

Site Administrator

Customer Support & Sales Administrator

PMO Administrator

Sales Operations Administrator

Corporate Services Administrator

Administrative Assistant 1 (contract)

Branch Administrator & Member Support

HR Administrator - Part Time

Customer Service Administrator - Healthcare

Related jobs to explore

I want to receive the latest job alerts for logistics office administrator

Explore jobs in more locations

Jobseeker tools

Employer Tools

Browse

Stay Connected