About Northern Trust:
Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.
Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.
The Department
The Transfer Agency department provides a third party fund administration service to numerous fund management companies covering the full range of shareholder servicing functions including dealing, registration, finance and investor services. Transfer Agency is a growing department based over 4 locations Limerick, Dublin, India and Pune. It’s a fast paced environment offering all partners excellent opportunities to grow their careers. The Document Management / Registration Team is responsible for on boarding new clients and investors, whilst managing and maintaining client, investor and agent documentation according to regulatory, compliance and operational requirements.
The Role
The partner will report directly to the Document Management / Registration Team Leader and will be responsible for investor, client and agent documentation where the below responsibilities are carried out within strict data protection, regulation and guidelines. The partner will also be required to support more junior member of the team and be comfortable checking and validating others work. The partner will need to be able to identify optimisation opportunities as well as follow through with implementing these.
Why choose this opportunity within the document management / registration team?
- This role offers the right candidate the opportunity to join a fast paced team within a growing company.
-
The partner will be exposed to many teams and departments within Northern Trust while all the time expanding your Transfer Agency knowledge.
-
The Document Management / Registration team aims to provide new joiners with a good support network facilitating a smooth integration to the team.
Principal Responsibilities
-
Responsible for original documentation received into Transfer Agency, including recording receipt and scanning, ensuring adherence to data protection requirements
-
Coordinating investor mailings, including preparation and distribution
-
Complying and arranging archiving or destruction of original documentation as required ensuring GDPR requirements are met
-
Day to day processing work, quality checks and assurance.
-
Day to day oversight or point of escalation for India partners, seeking appropriate information from local management where required
-
Client reporting in relation to outstanding documentation requirements
-
Workflow queue management and analysis where required
-
Achievement of monthly KPIs
-
Procedure maintenance following the change control process and complying with all procedures
-
To work with the team, internal departments and group projects area on any allocated projects
-
Ensure that appropriate segregation of duties controls are in place at all times
-
Comply with the regulatory regime in which Northern Trust operates as appropriate to the above role
-
Exercise due care and diligence, and ensure that the responsibilities of the role are organised and controlled within the ambit of regulation, compliance and risk management.
-
Observe proper standards of market, business and personal conduct, demonstrating integrity in the execution of duties.
Skills / Experience
- Previous financial services experience is desirable
-
Knowledge of Transfer Agency incorporating Administration / Registration is an advantage
-
Understanding of KYC and AML
-
Strong Microsoft Excel, Word, Outlook skills
-
Excellent attention to detail, eye for accuracy
-
Proactive in terms of identifying opportunities to make improvements and implement same.
-
Effective risk management
-
Customer Service experience
-
Time Management Skills
Working with Us:
As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.
Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.
We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater
Reasonable accommodation
Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [email protected].
We hope you’re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.
Apply today and talk to us about your flexible working requirements and together we can achieve greater.
