Find Senior project scheduling Jobs in Dublin, D

Senior Executive & Project Administrator
Eterna International Limited —DUBLIN 2, County Dublin
- From €55,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick apply
Project & Change Delivery Manager
Teleperformance —Dublin 07, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Admissions Manager - 6 months FTC
RCPI —DUBLIN 2, County Dublin
- €67,000 a year
- Hybrid work
- CRM software
- Microsoft Office
- Analysis skills
- Annual leave
- Work from home
Quick apply
9d
EMEA Scheduling Manager
Amazon Data Services Ireland Limited —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Senior Project Scheduling Lead
DPS Group —Dublin, County Dublin
- Engineering
- Construction Management
Expert Planning & Scheduling
Exentec —Leixlip, County Kildare
- Project management
- Construction experience
Graduate Recruitment Specialist
Accenture —Dublin, County Dublin
- Full-time
- Project management
- Bachelor's degree
- Recruiting
14d
Project Management, AVP
State Street —Dublin, County Dublin
- Full-time
- English
- Project management
- Bachelor's degree
3d
Project Scheduler
AECOM —Dublin, County Dublin
- Hybrid work
- Master's degree
- Bachelor's degree
- No degree
Senior Business Analyst - Data Experience
Expleo —Dublin, County Dublin
- Analysis skills
- No degree
- Analytics
2d
Campus Security Manager
Securitas Ireland —Dublin, County Dublin
- €80,000–€83,000 a year
- Weekend availability
- English
- Microsoft Office
- Bachelor's degree
- Free parking
- Annual leave
Quick apply
1d
Executive Assistance
Guidewire Software —Dublin, County Dublin
- Full-time
- English
- Administrative experience
- Project management
Expert Planning & Scheduling
Exyte GmbH —Leixlip, County Kildare
- Project management
- Construction experience
Executive Assistant
Optum —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Project Scheduler - CMC
Sia —Dublin, County Dublin
- Full-time
- Hybrid work
- Engineering
- Project management
- Bachelor's degree
Quick apply
Brands Event Coordinator
Tether Operations Limited —Dublin, County Dublin
- Full-time
- Remote
- Spanish
- Google Suite
- English
Deputy Project Leader - Dublin, Ireland
M.C. Dean, Inc —Dublin, County Dublin
- Full-time
- Engineering
- Microsoft Office
- Bachelor's degree
Senior Scheduler
Turner & Townsend —Dublin, County Dublin
- Full-time
- Hybrid work
- Bachelor's degree
- Contracts
- Construction experience
- Annual leave
Quick apply
Project Scheduler - Energy
Turner & Townsend —Dublin, County Dublin
- Full-time
- Microsoft Excel
- Oracle
- Engineering
- Annual leave
Quick apply
Senior Consultant - Oil & Gas, Refinery, Process Engineer (EU)
Trindent Consulting —DUBLIN 2, County Dublin
- €66,000–€200,000 a year
- Full-time
- Microsoft Excel
- Engineering
- Data analysis skills
Quick apply

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Senior Executive & Project Administrator

Eterna International Limited
DUBLIN 2, County Dublin

Quick apply

Job details

Full-time
From €55,000 a year

Benefits

Work from home

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
SharePoint
Communication skills

Full job description

About Eterna International

Eterna International is a global investment migration firm specialising in residency and citizenship by investment programmes across multiple jurisdictions. We work with high-net-worth clients seeking secure, well-structured pathways to residency and citizenship, in close partnership with real estate developers, charitable organisations, and a trusted network of legal and financial partners across each market we operate in.

About the Role

We are seeking a highly organised and proactive Senior Executive & Project Administrator to join our Dublin office. This role combines executive support, project coordination, and administrative operations. The successful candidate will work closely with senior management, internal teams, and external stakeholders to keep things running smoothly, support timely project delivery, and ensure effective communication across the organisation.

Key Responsibilities

Executive & Administrative Support

Manage day-to-day office operations including attendance tracking, staff rotas, and administrative workflows.
Provide high-level support to senior management, including email management, calendar coordination, scheduling meetings
Filter and prioritise incoming emails and ensure critical communications are addressed promptly.
Attend meetings with senior management, taking detailed minutes, capturing action items, and ensuring timely follow-up on key deliverables.
Prepare agendas, briefings, and follow-up reports for internal and external meetings.
Draft reports, presentations, and communications for senior management review.
Handle sensitive information with the utmost confidentiality and professionalism.
Support office operations, including attendance tracking, staff rotas, and day-to-day administrative workflows.
Assist with compliance, KYC filing, directorship lists, and statutory submissions.

Project Coordination & Reporting

Coordinating with Charities to monitor Project Progress.
Maintain and update project trackers, Gantt charts, and status dashboards to ensure all stakeholders have visibility on progress at all times.
Coordinate and schedule project meetings, prepare agenda packs, capture minutes, and follow up on action items to ensure accountability across teams.
Monitor and flag upcoming deadlines, contractual milestones, and deliverable dates to relevant team members and management.
Act as a key liaison between project execution teams and external parties, ensuring updates are communicated accurately and in a timely manner.
Maintain a centralised repository of project documents, contracts, and correspondence, ensuring version control and easy retrieval.
Provide regular project insights to the marketing team to support sales strategies, brand-building initiatives, and external communications.
Support management with project documentation, progress reporting, and coordination of cross-functional workstreams.

Candidate Profile

Proven experience (5+ years) as a Project Coordinator, Admin Assistant or similar role supporting senior management.
Highly organised, proactive, and capable of managing multiple priorities simultaneously with discretion and professionalism.
Strong written and verbal communication skills, with the confidence to engage with senior management, internal teams, and external stakeholders.
Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), SharePoint, and other office management or project tracking tools.
Flexible and adaptable, comfortable in a fast-paced, dynamic environment where priorities can shift.
Strong attention to detail and the ability to maintain oversight of multiple workstreams at once.

A team player with a pragmatic, can-do attitude.

Pay: From €55,000.00 per year

Benefits:

Work from home

Work Location: Hybrid remote in DUBLIN 2, County Dublin

Quick apply

Refine Your Search

senior project scheduling jobs in dublin, d

Senior Executive & Project Administrator

Project & Change Delivery Manager

Admissions Manager - 6 months FTC

EMEA Scheduling Manager

Senior Project Scheduling Lead

Expert Planning & Scheduling

Graduate Recruitment Specialist

Project Management, AVP

Project Scheduler

Senior Business Analyst - Data Experience

Campus Security Manager

Executive Assistance

Expert Planning & Scheduling

Executive Assistant

Project Scheduler - CMC

Brands Event Coordinator

Deputy Project Leader - Dublin, Ireland

Senior Scheduler

Project Scheduler - Energy

Senior Consultant - Oil & Gas, Refinery, Process Engineer (EU)

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