Find Operations Jobs in Shannon, Ce

Business Support Executive: Real Estate/ Telecoms
TorLoc Towers —Limerick, County Limerick
- €36,000–€45,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Catchment Support -Mid West (Clare, Ennis, Limerick, North Cork)
Junior Adventures Group —Ennis, County Clare
- From €17.50 a week
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- English
Quick apply
Course Advisor - Pitman Training
ICE Group —Limerick, County Limerick
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Graduate Management Trainee - Shannon
Enterprise Mobility —Shannon, County Clare
- Full-time
- Management
- Customer service
- Bachelor's degree
Wastewater Operations Manager
CES Environmental Services Ltd —Clare, County Clare
- €35,755.01–€72,000.00 a year
- Full-time
- Microsoft Office
- Project management
- Time management
Quick apply
7d
Partner Services Premium Associate (12 month Maternity Cover)
AXA —Shannon, County Clare
- Microsoft Excel
- Microsoft Office
- Organisational skills
- Annual leave
- Employee discount
Air Export Operations Supervisor
DSV —Shannon, County Clare
- €40,000–€55,000 a year
- Full-time
- Customer service
- Communication skills
- Annual leave
Quick apply
3d
Freight Forwarder
DSV —Shannon, County Clare
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Senior Reliability Engineer
IKO Industries Ltd. —Ennis, County Clare
- €106,000–€129,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- AutoCAD
- Annual leave
- Employee assistance program
Legal Secretary
Holmes O'Malley Sexton Solicitors —Limerick, County Limerick
- €30,000–€40,000 a year
- Full-time
- English
- Microsoft Office
- Leaving certificate
- Wellness program
- Annual leave
Quick apply
7d
Commodity Manager
Viking Pump Hygienic Ltd. —Shannon, County Clare
- €65,000–€85,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- ERP systems
13d
Experienced Air Freight Coordinator
Aqua-Trans International Limited —Limerick, County Limerick
- Full-time
- Customer service
- English
- Leaving certificate
- Employee assistance program
Quick apply
14d
Hotel Operations Coordinator
Treacys West County Hotel —Ennis, County Clare
- €30,000–€35,000 a year
- Full-time
- Hospitality
- Hotel
- Guest services
Quick apply
11d
Driver - (Resource Staff)
Shannondoc —Limerick, County Limerick
- Part-time
- Microsoft Office
- Clinic
- Driving
- Free parking
- Employee assistance program
Quick apply
Deputy Manager
Life Style Sports —Dooradoyle, County Limerick
- Full-time
- Management
- Supervising experience
- Team management
- Store discount
- Employee assistance program
Quick apply
7d
Security Officer
ICTS Ireland —Shannon, County Clare
- €17.05 an hour
- 12 hour shift
- Microsoft Word
- Microsoft Excel
- English
- Wellness program
- Employee assistance program
Community Manager
Corlann —Shannon, County Clare
- €69,442–€79,459 a year
- Full-time
- Management
- Annual leave
- Employee assistance program
9d
Senior Supervisor-Document Control
Microchip Technology —Ennis, County Clare
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Graduate Quality Engineer
Zimmer Biomet —Shannon, County Clare
- Full-time
- Engineering
- Microsoft Office
- Manufacturing
- Wellness program
Analyst - Supply Chain
Microchip Technology —Ennis, County Clare
- Full-time
- Microsoft Excel
- Engineering
- ERP systems
4d

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Business Support Executive: Real Estate/ Telecoms

TorLoc Towers
Limerick, County Limerick

Quick apply

Job details

Full-time
€36,000–€45,000 a year

Benefits

Company pension
Company events
Private medical insurance
On-site parking

Qualifications

Microsoft Word
Sage
Microsoft Excel
Microsoft Outlook
Microsoft Office
Xero
Administrative experience
Accounting
Telecommunication
Document management systems
Bookkeeping
Communication skills

Full job description

We are an independent Irish tower company operating a portfolio of real estate/ telecommunications infrastructure sites across Ireland. Backed by a leading infrastructure fund, we are a growing business at an exciting stage of development, with a professional and collaborative team environment.

The Business Support Executive is the operational backbone of the business — owning site access coordination, office and administrative management, finance administration, board governance support, and portfolio record-keeping. This is a varied, high-responsibility role with real visibility from day one.

We are looking for a highly organised, proactive individual who can span multiple functions with confidence. You will be comfortable dealing with contractors and engineering teams one hour, and supporting the preparation of board-level materials the next. This role offers significant scope to grow with the business.

III. Key Responsibilities

A. Site Access Management

– Access System Management: Own and administer the company's site access system, ensuring it remains accurate, reliable, and auditable at all times.

– Access Coordination: Process and coordinate site access requests, including scheduling access for contractors and engineering teams across the portfolio.

– Protocol Oversight: Ensure adherence to all access protocols, including emergency and out-of-hours procedures.

– Database Maintenance: Maintain the central access database as the single source of truth, keeping records current and complete.

– Contractor Compliance: Review contractor RAMS and insurance documentation prior to granting access permissions.

– Access Inbox: Manage the dedicated site access email inbox; respond to access and operational queries in a timely, professional manner.

– Maintenance Coordination: Support the coordination of planned maintenance activities and updates across the portfolio.

B. Office & Administrative Management

– Office Operations: Manage day-to-day office administration, ensuring the business runs smoothly and efficiently, including supplies, utilities, and vendor relationships.

– Executive Support: Provide administrative support to the Managing Director and senior team, including diary management, travel coordination, and correspondence.

– Document Management: Maintain organised, accessible filing systems — physical and digital — for all company records, contracts, and correspondence.

– Onboarding Support: Assist with onboarding of new employees and contractors, including access setup and documentation requirements.

– Communications: Handle incoming calls and queries, providing a professional first point of contact for contractors, tenants, and other stakeholders.

C. Finance & Accounts Administration

– Billing Support: Assist with the preparation, review, and tracking of customer billing, including supporting the issue of invoices and maintaining related billing records.

– Payment Reconciliation: Support reconciliation of customer receipts, supplier payments, and other finance transactions, ensuring payments are accurately recorded.

– Bank Reconciliations: Assist with regular bank reconciliation processes across company bank accounts, including identifying and following up on unreconciled items.

– Creditors Ledger: Support the maintenance and review of the creditors ledger, including tracking supplier balances, payment dates, and outstanding invoices.

– Invoice & Payment Tracking: Maintain invoice and payment tracking schedules covering ground rent payments, operator invoices, supplier invoices, and other recurring finance items.

– Finance Liaison: Liaise with the internal finance team, outsourced accounting providers, suppliers, and other stakeholders to resolve queries and ensure records are complete and up to date.

D. Executive & Corporate Governance Support

– Board Meeting Support: Provide comprehensive administrative support for board and advisory committee meetings, including preparing agendas, compiling slides, taking and distributing minutes, and maintaining action trackers.

– Status Reporting: Coordinate content inputs from internal stakeholders and external partners for meeting materials and maintain status trackers on an ongoing basis.

– Third-Party Coordination: Assist with initial outreach to third-party providers, comparison of quotes, and coordination of inputs for management meetings.

– Scheduling & Logistics: Plan meetings and travel arrangements, ensuring board and committee members are available for scheduled meetings.

E. Asset Management & Portfolio Coordination

– Portfolio Records: Maintain accurate records for leases, licences, and site agreements across the portfolio.

– Portfolio Databases: Update and manage asset trackers, site databases, and document repositories to ensure robust reporting and governance.

– Critical Date Tracking: Monitor lease events including expiries, break options, rent reviews, and renewal dates, and escalate upcoming actions to the relevant team member.

– Landlord & Customer Correspondence: Support landlord and customer correspondence relating to access, documentation requests, notices, and general site administration.

– Site Change Administration: Assist with the administration and tracking of site upgrades, decommissioning activities, and customer change requests.

IV. Skills & Experience

Essential:

Strong organisational and administrative skills with high attention to detail.
Proven ability to manage multiple workstreams and competing priorities in a fast-moving environment.
Excellent written and verbal communication skills; comfortable dealing with senior stakeholders.
Experience in a finance administration, bookkeeping, or accounts support role.
Proficiency in Microsoft Office (Excel, Word, Outlook, Teams); confidence working with databases and document management systems.
Ability to work independently, use initiative, and take ownership of tasks through to completion.

Advantageous:

Experience in a telecoms, infrastructure, real estate, or fund-backed business environment.
Familiarity with lease administration or property/asset management records.
Experience supporting board-level governance or investor reporting.
Experience with accounting platforms (e.g. Sage, Xero, or similar).

V. What We Offer

A varied, high-responsibility role spanning multiple business functions.
Direct exposure to a fund-backed infrastructure business with an active growth agenda.
A collaborative, professional team environment.
Competitive salary commensurate with experience.
Health Insurance

Pay: €36,000.00-€45,000.00 per year

Benefits:

Company events
Company pension
On-site parking
Private medical insurance

Work Location: In person

Quick apply

Refine Your Search

operations jobs in shannon, ce

Business Support Executive: Real Estate/ Telecoms

Catchment Support -Mid West (Clare, Ennis, Limerick, North Cork)

Course Advisor - Pitman Training

Graduate Management Trainee - Shannon

Wastewater Operations Manager

Partner Services Premium Associate (12 month Maternity Cover)

Air Export Operations Supervisor

Freight Forwarder

Senior Reliability Engineer

Legal Secretary

Commodity Manager

Experienced Air Freight Coordinator

Hotel Operations Coordinator

Driver - (Resource Staff)

Deputy Manager

Security Officer

Community Manager

Senior Supervisor-Document Control

Graduate Quality Engineer

Analyst - Supply Chain

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