Johnston Mooney & O’Brien is one of Ireland’s leading manufacturers of branded bakery products for the retail & foodservice markets in Ireland. JMOB has been synonymous with the best in baking high quality branded breads and morning goods for more than 180 years in Ireland. Johnston Mooney & O’Brien is a household name and a hugely evocative brand in Ireland and prides itself on its comprehensive range of daily fresh breads and buns including such well-known brands as: as TOASTIE, GOODNESS OF BOTH and BUNDYS. The business also has long-standing relationships with many of Ireland’s leading Foodservice providers.
The Role (On Site)
Payroll: Responsible for processing end-to-end weekly payroll for approximately 170 employees, preparing all associated analysis reports, and ensuring pension and Revenue filings are submitted accurately and on time.
Accounts Payable: Responsible for managing the accounts payable process, ensuring invoices are entered and processed accurately and that all supplier payments are made correctly and on schedule.
Responsibilities
Employee Data Management (Softworks Workforce Management Software)
- Set up and maintain new employee records within the system
- Processing employee leavers/terminations on the system
- Tracking absence and sick leave records
- Monitoring clock-in/clock-out exceptions
- Oversee and reconcile employee holiday balances
- Review weekly hours worked in collaboration with department managers
· Weekly Payroll Processing (Sage Micropay)
- Import and validate hours data from Softworks into Sage Micropay
- Process overtime, holiday pay, and statutory deductions accurately
- Prepare and submit the bank payment file within required timelines
- Submit payroll and pension information to Revenue and My Future Fund
- Respond to and resolve employee payroll queries
- Administer and record all pension deductions
- Reconcile payroll totals against source data (hours, statutory deductions, pension contributions) prior to and following each pay run
- Prepare weekly wages reports for management review
· Accounts Payable & Supplier Invoice Management
- Match supplier invoices to purchase orders, code, and enter accurately onto the accounts system
- Scan and file invoices and supporting documentation, routing for approval via invoice approval software
- Track invoices through the approval workflow to ensure timely payment
- Resolve supplier and invoicing issues promptly and professionally
- Maintain up-to-date supplier contact and banking details and run regular validation checks.
- Process all weekly and monthly supplier payments
- Prepare payment batches and generate bank payment files via accounting software
- Upload payment files to the bank and confirm approval
- Reconcile supplier accounts on a regular basis
- Prepare monthly breakdown analysis of key supplier invoices
- Provide ad hoc supplier analysis and reporting on request from the management
· Manage and process ad hoc and sundry payments as required
· Post all bank payments to the accounts system
Competency Requirements
Strong Organisational Skills
You are able to organise your time to ensure all tasks are completed in a timely fashion and that all information is easily accessible when requested.
Good Communicator
You can communicate well with both employees and suppliers to ensure all queries or problems are dealt with in a timely and efficient manner.
Strong Reporting/Excel Skill
You have a good working knowledge of Excel and are able to complete and amend reports for management.
Attention to Detail
You take pride in ensuring that all information is entered and calculated correctly.
Skills & Qualifications
- 3+ years' experience in a similar role
- Strong administration skills
- Good Microsoft Excel skills
- Solid working knowledge of Irish payroll legislation (PAYE, PRSI, USC, Pension Auto Enrolment)
- Experience with Sage Micropay preferred
- Experience with MS Dynamics an advantage
Job Types: Full-time, Permanent
Benefits:
- Bike to work scheme
- Company pension
- Employee assistance program
- On-site parking
- Wellness program
Application question(s):
- Do you have experience as outlined in job description?
Work authorisation:
Work Location: In person
