The Galway Branch of Down Syndrome Ireland is now recruiting for a full-time Branch Co-ordinator to join the Team.
We are dedicated to enabling people with Down syndrome to live life to the fullest. We aim to do this throughout their life through social, educational, and developmental activities.
Working as a member of the Galway Branch Team, you will be involved in the development and delivery of a dynamic, volunteer led service for the Down Syndrome Community in the county.
The Branch Co-ordinator will have working relationships with people inside and outside the Branch. It will demand working with the public, members, families, carers, staff and volunteers of the Branch.
As Branch Co-ordinator, you will actively engage with members, families, carers, and stakeholders in providing a strong service for our membership.
Responsibilities:
Act as first point of contact for all members.
Serve as the Operational resource for the Galway Branch of Down Syndrome Ireland and its Committee.
Provide support for any projects or initiatives being undertaken by Branch Chair and Branch Committee.
To assist in administrative functions of the Branch.
To support the Advocacy activities of the Branch Committee and its members.
Facilitate daily operations, manage logistics and keep projects, programmes or events running on schedule and within budget and with efficiency.
Handle the day to day administrative tasks, ensuring compliance with Down Syndrome Ireland Strategic policies and procedures.
To service the administration needs of the Branch on a consistent basis and when required involving: dealing with the public, National Office, funders and Donors, programme deliverers etc,
To regularly update, organise and expand information and resources and ensure information is accessible to members and their families.
To support the running of the different programme, such as See & Learn, Numicon and the provision of weekend hobbies and out of term activities for members.
To provide support to the Speech & Language Team and the Employment Support Officer of the Branch.
To liaise with local and national authorities regarding available grants.
Conduct research on potential funding resources in the local area, and seek to secure corporate partnerships with the Galway Branch.
To build relations with National bodies, including local representative such as DFI, National Disability Authority, Inclusion Ireland etc
To engage in the promotion of Down Syndrome Ireland, and the Galway Branch through positive PR, attendance at events, and other opportunities.
Identify and resolve day to day issues in liaison with Branch Chairperson and Committee members.
Demonstrate the ability to multi-task and scheduling, without losing track of details.
To support members and families in accessing training and support both within the Branch and externally through providing information, materials and organising training / support events.
To research and record queries and report on member's needs, monitor new needs and report to the Committee.
Manage the Branch's social media platforms including Instagram, Facebook, What's App etc.
Maintain the Branch website, ensuring it is updated with the relevant information for access by members and the public.
Design, produce and publish the Branch's Quarterly Newsletter to keep members updated and informed of Branch developments, upcoming events and activities.
Provide clerical support to the Branch Committee to include invitations to training courses for families, mailings, and any other correspondence as delegated
Organise monthly Branch Committee meetings via MS Teams and attend Committee meetings as required.
Attend Branch Connection Group meetings with colleagues from other Branches and members of the National DSI Team.
Liaise with the National DSI Management Team members when required.
Build strong communication and relationship with external organisations, community partners and key stakeholders.
Update the management Information system.
Ensure all receipts and payments are recorded correctly and submitted to Branch Treasurer and National Office monthly.
Ensure all financial documentation is maintained and filed correctly
Ensure all income and expenditure is recorded correctly on the appropriate support system.
Ensure grant income recorded and expended appropriately
Support Branch Treasurer with financial reporting and operations
Liaise with Down Syndrome Ireland National Offices regarding financial queries/requests
Ensure that effective safety procedures are in place to comply not only with the Health, Safety and Welfare at Work Act, Data Protection, GDPR and Confidentiality.
Regular travel may be required to attend meetings and events, a full clean drivers licence and insurance is a requirement.
Ad-hoc administration duties.
Experience Required:
At least two years administration experience in a comparable role.
Strong IT Microsoft Office skills, including Microsoft Word, Excel and PowerPoint.
Proficiency in Spreadsheets CRM, Data Analysis and scheduling tools and in project management software is beneficial.
Experience of the needs of people who have a disability and their families
Excellent organisational and timetabling abilities
Strong attention to detail and numerical skills
Excellent communication, research and interpersonal skills
Excellent telephone manner, demonstrating empathy and helpfulness.
Own vehicle is essential with a full clean drivers' licence
Hours & Location:
This is a full-time position working 37.5 hours per week.
The initial contract is for 12 months.
Occasional weekend and evening work will be required to facilitate branch committee meetings and branch social events.
This role will be based in SCCUL Enterprise Centre, Castlepark Road, Ballybane, Galway H91RH32.
