JOB SUMMARY:
Responsible for all aspects of contract management after order receipt, including ensuring order compliance to contract and associated specifications, delivery of documentation packages, coordination of Inspection Test Plans and Quality Inspection activities, and liaison with production departments of affiliates to ensure timely order completion and shipping.
Comfortable with representing the company with counterparts in major international EPC contractors.
ESSENTIAL FUNCTIONS:
- Provide input into pricing of documentation and ITP package to assist Capital Projects Sales Engineer.
- Upon order receipt, carry out contract review clarifying all customer specifications and requirements in conjunction with Capital Projects Sales Engineer, executing change orders as required.
- Execute the contract ensuring:
o All documentation is developed and submitted in a timely manner as per contract.
o Sales Drawings and Approval Documents are issued and approved.
o Suborders are placed with affiliates and third-party companies.
o Liaison with Finance team to ensure correct bank guarantees and milestone invoices are correctly administered and furthermore ensuring that deliveries and documentation are delivered on time to avoid liquidated damages.
o Monitor and report on project progress, identifying and managing any risks to the project schedule.
o Coordination and execution of product inspections on site, at affiliates and third parties.
o Liaison with customer expeditors and shipping departments to ensure on time shipment of products, including preparation of shipping documentation.
o Organization of project files to ensure fast retrieval of documents.
o Utilization of customers’ online portals for quotation and documentation submittal.
o Liaise with operational and engineering personnel to address technical matters on customers’ behalf.
o Submission of final documentation packages upon order completion and shipment.
JOB REQUIREMENTS:
Education:
Mechanical Engineering or other technical degree preferred or 3 - 5 years’ equivalent experience in a similar role.
Experience:
- Previous experience in an EPC contractor/Process OEM, and/or project management.
- Strong IT skills in MS Office including advanced Excel.
- Languages: Fluent English written and spoken. A second European language would be an advantage but not essential.
CORE COMPETENCIES:
- To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
- Meticulous attention to detail—the individual prepares, reviews and checks documentation to ensure accuracy.
- The incumbent must work both as an individual and part of a high performing team, responding quickly to frequent changes, delays, or unexpected events.
- Strong oral and written communication skills —the job holder is required to communicate verbally in meetings and in writing by email to customers, external companies, and internal colleagues. Ultimately building strong relationships with customers and internal colleagues to help generate future work.
- The ability to delegate to internal administrative support, whilst at the same time collaborating with other stakeholders in the organization to ensure a successful outcome for the customer.
- Analytical and problem-solving skills are a requisite for this position.
- To ensure customer satisfaction strong planning and time management skills are required with the ability to handle multiple projects simultaneously.
- Dependability—the individual is consistent in delivering their work on time, acting on their own initiative, responding to management direction and soliciting feedback to improve performance.
- The individual should carry out procedural reviews to identify opportunities for redesign to enhance the customer experience, compress timelines, remove waste, and cost where appropriate.
Job Types: Full-time, Permanent
Experience:
- EPC contractor: 1 year (required)
Work authorisation:
Location:
- Limerick, County Limerick (required)
Work Location: In person
