Location: Clonskeagh D14
Reports to: Operations Manager / Accounts Manager/ HR manager
Contract: Permanent (CID) — 75% (28.125 hours/week)
Languages: English C1 minimum | French B2 minimum
Start date: As soon as possible
Purpose of the Role
A central role within the administration team, the Purchasing, Payroll & Accounts/Admin Support Officer manages the end-to-end Purchase-to-Pay (P2P) process, processes payroll, and provides operational support to the Accounts Manager and the management team
Main Responsibilities
- Accounts Support — 45%: manage customer invoicing, maintain QuickBooks Online records, support supplier queries and AEFE-related documentation and administrative exchanges
- Purchase-to-Pay (P2P) — 45%: manage purchase requests, supplier quotes and Purchase Orders in Eduka, from request through to delivery and supplier records.
- Payroll — 10%: process monthly payroll (Collsoft), handle statutory returns, and produce payroll reports and journals.
Candidate Profile
Technical Skills
- Experience in purchasing, accounts payable/receivable or financial administration (2+ years)
- Experience in Irish payroll (IPASS Certificate in Payroll Techniques desirable)
- Knowledge of payroll software essential (Collsoft, or similar)
- Proficiency in MS Office 365 — advanced Excel essential
- Familiarity with accounting software (QuickBooks or equivalent) — training on QuickBooks Online provided
Behavioural Skills
- Rigour and attention to detail — zero tolerance for errors on payroll and purchase orders Strong organisational skills and ability to prioritise in a multi-task environment Discretion and confidentiality — handling sensitive financial and payroll data
- Service-oriented with a responsive approach to internal requests
- Adaptability in a dynamic, dual-site school environment
Tools & Systems
- Purchasing: Eduka — PO & expenses workflows (training provided) Payroll: Collsoft
- Accounts: QuickBooks Online (training provided)
- Office: MS Office 365 — Excel, Outlook, Teams, SharePoint
- Reporting: Orion, MAGE, Atena, Scolaide (AEFE systems) training provided
What We Offer
A varied, central role within a French international school of 85 staff
Full training provided on all internal tools and processes (Collsoft, QuickBooks, Eduka)
A stimulating bilingual Franco-Irish environment across 2 Dublin sites
Permanent contract (CID) at 75%
35 days annual leave (pro-rata)
An opportunity to develop skills in purchasing, payroll and finance
How to Apply
Send your CV and cover letter to [email protected] (cc: [email protected]), subject: "Application — Purchasing, Payroll & Accounts/Admin Support Officer".
Candidates will begin receiving responses from mid-August
LFI is committed to equal opportunities in recruitment.Foxrock Avenue, Dublin 18 & Eurocampus, Clonskeagh, Dublin 14 — www.lfi.ie
Pay: €27,000.00-€66,493.04 per year
Benefits:
- Bike to work scheme
- Company pension
- On-site parking
Work Location: In person
