JOB DUTIES AND RESPONSIBILITIES
5.1 DUTIES OF THE ADMINISTRATIVE OFFICER SHALL INCLUDE:
The duties may include but are not limited to the following and the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.
Key duties and responsibilities of the role include:
5.1.1 To be responsible for the management and administration of one or more sections or departments within the Council, including the management of staff and the planning and prioritising of work programmes.
5.1.2 To contribute to and implement the strategic and policy decisions of the Council by ensuring that work programmes within their area of responsibility are implemented to deliver on the Council’s corporate and operational plans.
5.1.3 Supervise and participate in the Performance Management Development System (PMDS).
5.1.4 To develop and maintain productive working relationships with all external agencies, bodies, elected representatives, committee members and other stakeholders, including providing information and assistance when required.
5.1.5 To communicate and liaise effectively with employees, managers in other sections, senior managers, customers and elected representatives and other stakeholders in relation to operational matters for their section.
5.1.6 To provide support and administrative assistance in the management and delivery of projects as required.
5.1.7 To communicate, implement and manage change management initiatives within the relevant area of responsibility.
5.1.8 To manage and supervise employees in supporting roles, including assigning duties and workload, providing on-going support, handling day-to-day issues, managing performance, and identifying training and development requirements as appropriate.
5.1.9 to provide assistance in the understanding an interpretation of the Council’s policies and procedures to employees in their area of responsibility, and to customers and other stakeholders as appropriate
5.1.10 to participate in corporate management activities and responsibilities appropriate to the grade
5.1.11 to be in compliance with Health and Safety legislative requirements, policies and procedures and safe systems of work
5.1.12 Making decisions in relation to service delivery on a daily basis.
5.1.13 Preparation of reports for Council and other stakeholders.
5.1.14 Representing the Council at a variety of meetings.
5.1.15 Budget preparation and management of same.
5.1.16 Establishing and maintaining effective working relationships with external agencies as appropriate to the activities of the section.
5.1.17 Continuously monitoring existing procedures to ensure they comply with best practice and the development of new/improved procedures where appropriate.
5.1.18 Use all technology and equipment assigned and complete all essential training successfully.
5.1.19 To undertake any other duties of a similar level and responsibilities as may be required from time to time
These duties are indicative rather than exhaustive and are carried out under general guidance.
Persons employed will be required to work in any location within the Kilkenny County Council administrative area.
The duties of the office, generally, shall be to give to the local authority under the direction and supervision of its appropriate officer such services of an executive, supervisory and advisory nature as are required for the exercise and performance of any of its powers and duties and shall include the duty of deputising for other officers of the local authority, when required, and such duties as may be required in relation to the area of any other local authority.
