Webb Yates Engineers is seeking a highly organized and proactive Office Manager to oversee the day-to-day administrative operations of our engineering consultancy. The successful candidate will ensure the office runs efficiently, provide administrative support to senior leadership and technical teams, coordinate facilities, and maintain a professional and productive working environment.
Key Responsibilities
Manage the daily operations of the office, ensuring smooth and efficient workflows.
Supervise and support administrative staff, assigning tasks and monitoring performance.
Coordinate office facilities, maintenance, equipment, and supplier relationships.
Manage office budgets, purchase orders, invoices, and expense records.
Maintain office supplies and oversee procurement activities.
Schedule meetings, prepare agendas, and coordinate company events.
Organize travel arrangements, accommodations, and itineraries for employees.
Maintain confidential records, contracts, and company documentation.
Assist with onboarding new employees and maintaining personnel records.
Ensure compliance with company policies, health and safety regulations, and office procedures.
Serve as the primary point of contact for visitors, clients, contractors, and vendors.
Support senior management with reports, presentations, and administrative projects.
Coordinate internal communications and promote an efficient workplace culture.
Qualifications
Bachelor's degree or diploma in Business Administration, Office Management, or a related field.
Minimum of 3 years' experience in office management, administration, or a similar role.
Experience working in an engineering, construction, architecture, or professional services environment is advantageous.
Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint).
Familiarity with office management software and document management systems is beneficial.
Skills & Competencies
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Leadership and team management capabilities.
High attention to detail and accuracy.
Strong problem-solving and decision-making skills.
Ability to manage multiple priorities under deadlines.
Professionalism, discretion, and confidentiality.
Customer-focused with excellent interpersonal skills.
Benefits
Competitive salary.
Company pension scheme.
Paid annual leave and public holidays.
Professional development and training opportunities.
Supportive and collaborative working environment.
Opportunities for career progression within the company.
Pay: €105,258.73-€141,550.68 per year
Work Location: Remote
