Overview
At MSC we aim to be smart, hardworking and ensure a pleasant and productive experience for our clients and employees. We are currently recruiting for the above role to join our positive, diverse, and supportive company.
The successful candidate will be highly motivated, ambitious and have a proven track record working in a fast-paced environment. The role represents a real opportunity to an individual who thrives in a dynamic, busy business. As an integral part of a strong team the successful candidate will work closely with the Operations Manager and the wider operations team.
Job Description
The operations executive role will primarily support / assist the operations team in Dublin. This is very much a hands-on role dealing with most aspects of our operations activities, including vessel agency.
We believe the successful candidate should have the following skills:
- Excellent organisational skills
- Excellent verbal and written communication skills
- Ability to work to tight deadlines
- High level of computer skills
- Must be able to demonstrate a good track record in negotiation
- Good geographical awareness
- Previous experience in shipping and vessel agency a distinct advantage
Key tasks for the operation department and vessel agency management:
General responsibilities:
· Working closely with all MSC departments in preparation for the vessel arrival, operations schedule working whilst in port.
-Import cargos, export cargo, load-list, specialist cargos reefers, hazardous, out of gauge and empties.
-Import cargo flows volumes arriving and commencement of ops for clients to collect their containers.
-Export cargo load-list preparation in advance of the vessel arrival ensuing all prebooked shipments in-line with the export voyage.
-Export cut-off deadlines for shipping instructions, VGM, Haz, reefer and all cargo on quay for creation of the OBLX for the vessel planners.
· Liasing and partnering with operations in other offices to ensure the shared vessel is planned appropriately for import and export cargo, monitoring allocation utilization by each port and vessel utilization.
· Co- ordinate workflow of internal departments through information systems and processes
· Hazardous cargo coordination and processing
· Communicating with the t/s port operation teams
· Communicating daily with the terminals in the port of operation relating to all MSC operational requirements.
· Maintaining vessel schedule.
· Provide ETA/ETS instructions to the vessels.
· Monitor and work with stowage planners to optimize vessel utilization within safety limits.
· Monitoring the bookings and finding effective solutions in case of overflow.
· Monitoring allocation utilization by each port and vessel utilization.
· Coordination of the berth planning in the region supported by the Port Captains and Port managers.
· Marine matters, emergencies at sea.
Reporting Responsibilities:
· Maintain the berthing program application including proforma berthing elements.
· Record all events in the event manager so that inserted for all parties to be aware.
· Weekly report in the event manager to share the result, success, and challenges of the week.
Vessel Agency
Purpose / Summary:
- Planning and monitoring live port activities, including the allocation of resources of (berth operations, gates, yard utilisation and cargo readiness)
- Berth performance improvement.
- Local eyes and ears on the ground protecting the interests of MSC regarding port activities.
Key responsibilities:
· Communicating to vessel master and crew
· Completing the SafeSeas submission prior to the vessel arrival
· Piloting (entering and exiting a harbour) booking with the port authority,
· Coordinating and booking Towage, tugs for the vessel with the local supplier
· Coordinating and booking Mooring for the vessel with the local supplier
· General local management of the vessel and crew whilst in the port and terminal
· Assisting the vessel Captain with crew related matters such as booking hotels, flights, attending medical appointments etc
· Providing assistance to the vessel Captain based on their requests for local support
- Coordinate and oversee the vessel operations ensuring that conditions are in place to minimise the port stay of MSC Vessels.
- Highlight deviations from the berthing plan to the network depts and propose solution the prospects of the network as a whole.
- Act promptly to secure the best possible outcome for our vessels alongside by following the operations closely and reacting to changes in circumstance.
- Spend time in the terminal to fully understand what is happening on the quay familiarity with real time activities will help you anticipate upcoming problems.
- Work with the terminal on strategies to reduce lost time and improve productivity in corporate way to build long-lasting mutually beneficial partnership.
- Align with the ports served by any service directly prior or after the port of its responsibility, on any possibility delays or change to original ETA respectively ETS.
· Vessel incidents and accidents to be report immediately.
- Management of vessel repairs and general maintenance if required in the local port
- VCI reporting requirements
What can you expect from MSC:
· Competitive salary
· Full training in the role
· Supportive environment
· Pension - 8% of base salary
· Health Insurance (eligible to join after 6-month probationary period)
· 21 days annual leave initially, rising to a maximum of 25 days
· Employee Assistance Programme
· Access to in-house and relevant external training
Pay: From €40,000.00 per year
Benefits:
- Company pension
- Employee assistance program
- On-site parking
- Private medical insurance
- Sick pay
Application question(s):
- Are you comfortable working in an onsite setting full-time?
Experience:
- Vessel Operations: 3 years (preferred)
Work authorisation:
Location:
- Dublin, County Dublin (required)
Work Location: In person
