Enfer Medical is a private clinical laboratory for the examination of human samples with the purpose of providing information for the diagnosis, management, prevention and treatment of disease.
The Office Assistant will be responsible for performing day-to-day administrative tasks, supporting various departments, and ensuring efficient office and administrative operations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Roles and Responsibilities
- Perform general office administration duties including filing, data entry, and correspondence.
- Support various departments with administrative tasks as required
-Provide admin support for accounts payable activities including
- Scanning invoices / delivery dockets
- Checking VAT codes on invoices, nominal codes and pricing
- Checking delivery dockets & obtaining approvals for invoices
- Liasing with Suppliers on delivery dates, pricing queries etc.
- Data entry on purchasing software
-Provide Reception / Admin support including –
- Responsible for answering and/or re-directing phone calls and emails received by reception, on a timely basis
- Meet & greet visitors
- Manage incoming & outgoing post
- Maintain office supplies inventory and reorder as required
- Coordinate meeting room bookings, manage pantry inventory and prepare/serve refreshments/lunch to meeting rooms when required
- Place orders for refreshments / lunch with external vendors
- Maintain a tidy and welcoming reception area
Qualifications and Experience
- A minimum of 3 years’ experience working ideally in an administrative or office support role.
- Excellent communication skills both written and verbal
- Proven analytical and problem-solving skills with attention to detail
- Self-driven, proactive, and structured, with a “can-do” attitude
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
Pay: From €30,000.00 per year
Benefits:
Work authorisation:
Work Location: In person
