Coatek currently has an excellent opportunity for an experienced Scheduling Manager to join our team, based in our office in Arklow, Co. Wicklow.
This is a key role within the business, responsible for the effective and efficient planning of production and installation schedules. The successful candidate will help ensure that installations are delivered on time, within budget, and to the highest standard of customer service.
The role will involve working closely with our sales, production, operations, finance, installation teams and external contractors to ensure smooth day-to-day scheduling, strong communication, and efficient use of resources.
About the Role
The Scheduling Manager will be responsible for managing weekly and daily installation schedules, coordinating subcontractors, supporting installers, and ensuring that production and installation capacity is planned effectively.
This role would suit a commercially focused individual who has a strong track record in improving efficiency, managing teams, and delivering excellent results for both the customer and the business.
The ideal candidate will understand how scheduling, production planning and installer performance impact profitability and overall business performance.
Key Responsibilities
Responsibilities will include, but are not limited to:
- Managing weekly and daily installation schedules
- Liaising with and booking subcontractors
- Organising and renewing installer tickets, certifications and compliance documentation
- Maintaining regular communication with operations, production, sales and scheduling teams
- Ensuring installation activities are completed on time and within budget
- Overseeing and managing the performance of external contractors
- Ensuring installation crews are utilised in the most efficient, lean and profitable manner
- Working closely with production and sales teams to maximise internal capacity
- Liaising with on-site teams and project managers to reduce waste, eliminate errors and support excellent customer service
- Managing installer performance and supporting the wider installation team
- Supporting clients, installers and internal teams with queries and day-to-day tasks
- Working closely with the finance team to ensure reporting is accurate and up to date
- Reporting directly to the Managing Director
The Ideal Candidate
The successful candidate will be:
- A strong planner with excellent organisational skills
- Commercially aware, with an understanding of how operational performance impacts profit and loss
- An excellent communicator who can present information clearly and accurately
- A confident team leader and collaborative team player
- Reliable, respectful, responsible and hardworking
- Comfortable working in a fast-paced environment
- Focused on improving efficiency, reducing waste and delivering strong customer service
Required Skills and Experience
- Three or more years’ proven experience in a scheduling management, operations planning or similar role
- Excellent communication, planning, organisation and analytical skills
- Strong time management skills
- Experience working in a fast-paced operational environment
- Ability to coordinate multiple teams, contractors and schedules at the same time
- Strong attention to detail and problem-solving ability
Preferred Experience
Experience in any of the following sectors would be an advantage:
- Signage
- Print
- Fit-out
- Construction
- Installations
- Manufacturing or production planning
Benefits:
- Employee assistance program
- On-site parking
Experience:
- Schedule management: 2 years (preferred)
Work Location: In person
